Open Enrollment Ends October 29
Each year Career Service Authority (CSA) publishes the Benefits Guide to help City and County of Denver employees make informed decisions regarding their elections for the upcoming year.
Compare benefits and plans for 2011, and learn more about:
- Changes with plans and costs
- The Dependent Eligibility Audit
- Health Care Reform Changes
- The Premium Discount Program
View the 2011 Benefits Guide at www.denvergov.org/benefits.
Who is Covered Under Your City Medical and Dental Plans?
Beginning in early 2011, all City and County of Denver employees with dependents enrolled in the City's medical or dental plans are required to provide documentation that certifies their dependents eligibility to receive City provided coverage. Eligible dependents are defined as the employees’ child, stepchild, spouse, or spousal equivalent.
Employees may wish to make changes to their benefits plan during the Open Enrollment period, in order to ensure that they are compliant with the City’s eligible dependent policy. The deadline to make changes to 2011 coverage is October 29, 2010. Simply visit DOT from any work computer (http://DOT) to enroll/change coverage. Should employees currently have ineligible dependents enrolled, this would be a good time to find them alternative coverage.
The City has partnered with ConSova, a local benefits consulting firm, to conduct a dependent verification audit. Letters will be sent to each employees home, from ConSova, in early 2011, requesting documentation for enrolled dependents. ConSova will audit the City’s medical and dental plan dependents. Failure to provide required documentation to ConSova will result in immediate termination of dependents' coverage.
This year, the City will spend roughly $100 million on healthcare coverage for employees and their dependents. It is the City’s goal to provide the highest quality of healthcare coverage and control rising cost for employees. The cost for ineligible dependents increases the healthcare costs for everyone so this verification process is necessary to keeps costs down.
If you have any questions, please visit www.denvergov.org/benefits or contact a member of CSA’s Benefits Team at 720-913-5697.
Total Compensation Update: Common Performance Review Date
To continue our efforts of preparing employees for the implementation of the remaining modernizations, Career Service Authority (CSA) is presenting the third in a series of articles on the Total Compensation Study.
In the August InSight, CSA provided a summary of the 2009 Total Compensation Study and information on the third modernization, Simplified Pay Ranges. In the September InSight, CSA provided information on the fourth modernization, Flexible Merit Increase Table.
This article provides information on the fifth modernization, Common Performance Review Date.
With a Common Performance Review Date, all employees will be evaluated for the same time period, January 1 through December 31. In addition, all performance reviews will be conducted at the same time, January 1 through March 15 of the following year; any potential merit increases will be provided to all employees on the same day.
By implementing a Common Performance Review Date, the City will gain the ability to forecast, manage, and budget merit increases. The city will also improve the timeliness of completing performance reviews and providing feedback to employees. The advantages, for employees, of using a Common Performance Review Date include the following:
- Employee performance goals will be tied to the organization’s annual goals
- Employees will be evaluated based on a common performance period, allowing performance to be compared among peers
- No more late PEP/PEPRs or forced merit increases
Implementation of the Common Performance Review Date occurs on January 1, 2011. For most employees, there will be an overlap in review periods for the 2010 and 2011 performance evaluations. For example: If an employee has a review date of October 1, 2010, the employee will be evaluated in 2010 on performance for the period of October 1, 2009 through September 30, 2010. That same employee will be evaluated in 2011 on performance for the period of January 1, 2010 through December 31, 2010.
The following is a list of key performance evaluation dates for 2011.
- January 1 through March 4 - Performance evaluations will be written for all employees for the review period of January 1 through December 31, 2010.
- March 8 through April 15 - Appointing Authorities will determine merit costs and allocate pay increases to all employees within their organization.
- April 15 through May 12 - Supervisors meet one-on-one with employees to deliver performance evaluation and pay increase amount.
- May 13 - Performance pay increases delivered in the first paycheck in May.
In an effort to communicate the Total Compensation modernizations to all City and County of Denver employees, CSA is holding a number of information sessions at locations around the City.
CSA is inviting all City and County of Denver employees to attend one of these information sessions, where they will learn:
- What the Total Compensation modernizations are
- How these changes will affect City employees
Please click the link below to view the list of dates, times, and locations of the Total Compensation informational sessions. Employees may attend the session of their choice; there is no need to register. Each information session will last one hour. View the Total Compensation Information Sessions Schedule.
For more information, visit the Total Compensation web site or contact firstname.lastname@example.org.
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ePerformance Training Classes for Supervisors and Managers
As part of the Total Compensation study, Career Service Authority (CSA) will implement the ePerformance module of PeopleSoft in early 2011. This will change the way that PEP/PEPR’s are managed. ePerformance is a Web-based performance management system that allows managers and supervisors the ability to manage and monitor the PEP/PEPR process.
Supervisors and managers will be required to attend a training class to learn how to use the system to complete PEP/PEPR’s for the 2010 time period.
Training will address:
- Creating Performance Documents (PEP)
- Evaluating Performance (PEPR)
- Maintaining Performance Notes
- Determining Merit (Performance) Increases
ePerformance Training will begin on November 1, 2010. Participants will be required to bring a PEP in the current Excel format to use during class. You can enroll at by contacting CSA Training and Organizational Development at (720) 913-5628 or email@example.com.
Please note: This class is not cover the basics of performance management, refresher courses are available. More information will be available online soon.
View the ePerformance training schedule.
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City Employees, Join the One Book, One Denver Book Discussion
Join the 7th Annual One Book, One Denver Employee Book Discussion!
Wednesday, October 27
Noon - 1 p.m.
Webb Building, Room 4.F.6
The Denver Office of Cultural Affairs and Career Service Authority are pleased to announce a book discussion group for City and County of Denver employees!
Bring your lunch and join us for a great discussion on this year's One Book, One Denver selection, The Help by Kathryn Stockett.
Please let us know if you are going to join us! Email Gina Rubano at firstname.lastname@example.org or call 720-865-4325!
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Denver Wins National Award for
Ballot TRACE, Denver’s groundbreaking Ballot Tracking, Reporting, and Communication Engine, has won the Eagles Award for outstanding use of technology in elections from the Election Center, the National Association of Election Officials.
Ballot TRACE is a first-in-the-nation messaging system where voters receive updates about the status of their mail ballot before it enters the mail system, while it is being processed by the USPS, and after it has been returned to the Denver Elections Division. Voters can choose to retrieve their updates using the Elections Division’s website or automatically receive their updates via email or text message. More than 2,000 Denver voters signed up to use Ballot TRACE in the August 10 Primary Election, and more are expected to sign up for the General Election.
“Having the Denver Elections Division recognized nationally for being on the cutting edge is a great honor,” said Denver Clerk and Recorder Stephanie Y. O’Malley. “We are always striving to find ways to enhance Denver’s election environment.”
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DenverWellness and Wellness Center
What You Can Do to Beat the Flu
Flu season is here again and although flu seasons are unpredictable, experts say it is likely that last year’s 2009 H1N1 virus as well as other seasonal viruses will continue to spread in the U.S. this season. The 2009 H1N1 flu virus that emerged last flu season caused the first influenza pandemic (global outbreak of disease caused by a new flu virus) in more that 40 years. For this reason, the Centers of Disease Control recommends that everyone over the age of 6 months receive a flu shot as soon as it is available. The 2010-2011 flu vaccine will protect against three different flu viruses: an H3N2 virus, an influenza B virus and the H1N1 virus that surfaced last year. Make time for yourself and get your flu shot!
What else can you do to prevent the flu? Besides getting your flu vaccination, take these steps to prevent the spread of flu:
- Take everyday preventive actions to stop the spread of germs. Cover your nose and mouth with a tissue when you cough or sneeze and throw the tissue in the trash. Wash your hands often with soap and water. Avoid touching your eyes, nose and mouth. If you are sick, limit your contact with others and try to stay home for at least 24 hours after your fever is gone. Follow public health advice regarding school closures, avoiding crowds and other measures to lessen the spread of flu.
- Take flu antiviral drugs if your doctor recommends them. Prescription antiviral drugs can treat the flu and shorten the time you are sick. Ask your doctor for more information.
The DenverWellness Program, in partnership with Denver Health, will be offering flu shots for City employees at the Webb Municipal Building and Denver Human Services Castro Building. Flu shots will be free for all DHMP members and employees must provide their ID card. There will be a fee for non-DHMP members. No appointment is necessary.
Tuesday, October 26
9 a.m. - 11 a.m.
Denver Human Services
Thursday, October 28
11 a.m. - 1 p.m.
Web Municipal Buildling
For more information:
- Kaiser members can visit www.kp.org/flu to get information on free flu shot clinics, drive-thru clinics, flu prevention, kids and the flu, etc. Starting October 4th, Kaiser will have extended medical office hours Monday – Friday to accommodate members who need a flu shot.
- Denver Health members can visit www.denverhealh.org to get information on flu shot clinics, flu prevention, common flu questions, etc.
- United Healthcare members are encouraged to contact their Primary Care Physician or www.myuhc.com.
- DIA employees can contact Mike Allen for information at 303-342-2205.
- Visit www.denvergov.org/denverwellness or contact Tanya Turcios at 720-913-5687 or email@example.com.
2012 Premium Discount Program!
The second year of the DenverWellness Premium Discount Program has officially begun! Employees are eligible for a discount on their medical insurance in 2012 by completing two actions:
- Complete an online health assessment through your health care provider (Denver Health, Kaiser or United Healthcare)
- Complete one Physical Activity Program
- DenverWellness worksite programs
- Self-Paced Physical Activity Challenge
Bonus Program: Complete another DenverWellness worksite program/activity for an additional incentive!
Get started now! Employees will have from September 1st, 2010 through August 31st, 2011 to complete the requirements. For more information, contact your Wellness Champion or visit www.denvergov.org/wellness.
- Join Weight Watchers!
Shed a few pounds and get ready to enjoy fall! Join Weight Watchers! Learn new strategies for handling your hunger and eating smarter. A new session began on September 21. It’s never too late to join! The cost of the remaining sessions is pro-rated. Weigh-ins start at 11:30 a.m., meeting starts at noon in room 4.F.2. of the Webb Municipal Building. To register or for more information, call Tanya Turcios at 720.913.5687.
- Online Health Assessment
As part of the DenverWellness’ Premium Discount Program, employees have a yearly opportunity to complete a free online health assessment through our City-sponsored health care providers. It's free to you, and only takes about 20 minutes to complete. The questions are designed to provide you with a detailed, personalized health report showing the relationship between behavior and healthy habits, today and your healthy future. All information is confidential between you and your provider. The online health assessment is one of the required actions of the 2012 DenverWellness Premium Discount Program and must be completed by August 31, 2011 to be eligible. To learn more visit www.denvergov.org/denverwellness or contact your Wellness Champion.
|Denver Wellness: Chair Massage Program|
Relax and unwind with a 15-minute Chair Massage, appointments are available Thursdays from 11:40-4:20pm. Cost is $12 and appointments are pre-paid by cash, check or credit card. Tickets can be purchased from the Cashier on the 2nd floor of WMB between 7:30am-4:30pm. Multiple tickets can be purchased at one time. With a ticket, a massage can be scheduled by calling 720-913-5696. If you have any questions, please call 720-913-5687.
Webb Municipal Building | 201 W. Colfax Ave. Denver, CO 80202
Hours: Monday – Friday | 4:30 a.m. to 9 p.m., Saturday | 7 a.m. to 5 p.m.
WMB Wellness Center Membership
Membership to the center includes a daily schedule of exercise classes such as Yoga, Mat Pilates, Spinning, Step, Sculpting, Core Conditioning, Circuit Training and other classes. Equipment includes the latest models of treadmills, spinning bikes, elliptical trainers, bicycles, stair steppers rowing machines, and Cybex weight machines. Members are able to participate in personal training sessions, private Yoga and Mat Pilates sessions, computerized fitness assessments and receive individualized exercise programs for an additional fee. Cost is $25/month.
Wellness Center Day Usage Program
All City employees are able to use the Webb Building Wellness Center on a drop-in basis without the requirement of a membership. If you have a class or meeting downtown, drop in to the center on your break to keep your workouts on track. You can take advantage of the Wellness Center’s variety of cardiovascular and weight equipment, exciting fitness classes and healthy energy for only $5 a day.
Orientation/Tour of Wellness Center
Tours of the Center are available Monday through Friday. Learn more about the Center including equipment, classes and amenities. Interested employees can obtain information about membership or sign up at the end of the tour. Call Tanya Turcios at 720-913-5687 to schedule your appointment.
Scheduled Orientation Dates:
- Wednesday, October 20 at Noon
- Thursday, October 28 at Noon
For more information or to participate in any Wellness Center events contact Tanya Turcios at 720-913-5687 or firstname.lastname@example.org.
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City Spirit Partnership: Sprint 18% Discount
All City and County of Denver employees are now eligible to receive up to 18%* off select Sprint and Nextel plans and accessories.
Whether you are looking to switch providers or are an existing Sprint/Nextel customer you can take advantage of the discounts today!
There are three easy ways to shop:
- Shop online at www.denversaver.com. Click on “Shop Now” to select and purchase your new phone today!
- Visit your neighborhood Sprint retail store. Have your work email, a copy of your City ID or pay stub and reference the following code: GLLCO_DNV_ZZZ
- Call 888-733-2133 to speak to a representative!
* Requires 2 year activation.
Additional Terms: Coverage not available everywhere. Nationwide Sprint & Nextel National Networks reach over 275 & 274 million people, respectively. Offers not available in all markets/retail locations or for all phones/networks. Pricing, offer terms, fees & features may vary for existing customers not eligible for upgrade. Other restrictions apply. See store or www.Sprint.com for details. ©2010 Sprint.
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