Come see our progress!
Implementing is underway for our new, state-of-the-art document recording system. It will not only modernize and speed up the recording of documents, for the first time it will make Denver's collection of recorded documents searchable and viewable online.
Come and try the new system out during one of our training times, listed below. You don't need a reservation, just drop by during one of the listed times, at Office of the Clerk and Recorder, 1st Floor, 201 W. Colfax Ave.
We are also looking for folks to help evaluate the system and provide feedback for any hitches or glitches during the November-December time period prior to official rollout. Email firstname.lastname@example.org if you'd like to provide feedback to us on the system.
- Week of Nov. 11: Wed., 11/13, 11:30-12:30pm; | Fri., 11/15, 2-3pm.
- Week of Nov. 18: Tue., 11/19, 11am-noon | Thu., 11/21, 1-2pm.
- Week of Nov. 25: Mon., 11/25, 9-10am | Closed Thursday: Happy Turkey Day!
Read our earlier post for more details on the new system:
The Office of the Clerk and Recorder has entered the implementation phase of a major initiative to transition to a new document recording system. The new system will completely modernize Denver's recorded document processing and result in quicker and better service to our customers.
Benefits of the new system include:
- Denver's repository of recorded documents will become available online to the public.
- Recorded documents will be searchable online through an electronic index.
- Documents can be submitted for recording online through third-party vendors.
- Copies of recorded documents can be purchased online.
- The system will accept online payment by credit/debit card or escrow account.
- Marriage and civil union license applicants can fill out applications online.
A strategic initiative of the Clerk and Recorder is to promote electronic document recording (e-recording) over traditional paper recordings. On average, a paper recording takes twice the amount of time to process. We are working closely with high-volume customers who submit exclusively by paper to assist them in transitioning to electronic recordings. A key benefit of transitioning to electronic recordings is the instant return of recorded documents by electronic delivery. Customers would no longer have to wait for an average of 5-7 days for return of their paper documents by U.S. mail.
Scanning of the historical repository of Denver's recorded documents has been a massive, ongoing project, begun in 2008. Initially, the online collection will consist of documents from 1971 to the present. As scanning of older documents progresses, additional records will be placed online. We will make announcements as new groups of records are added to the digital repository and become available online.
Implementation is scheduled for January 2014. For additional information and training opportunities please follow us on Facebook or Twitter.