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5. Close Grants

When a grant is closed all funds for that grant are closed and spending for the grant ceases as of the project period end date for the grant. Every grant must be recorded in the city’s financial system of record and closed within 90 days of the end of the grant period or as specified within the terms and conditions of the grant.

To close a grant with your grantor, follow their instructions and file your final report with them by their deadline.  To close the grant in the City’s accounting system, refer to  Fiscal Accountability Rule 9.3 - Grant Closure and complete the Grant Closure Form.