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Rental Facilities

City Park Pavilion and Washington Park Boathouse: 2018 Reservation Requests

ONLINE reservation requests:
Accepted beginning at 12:00am MST (midnight) on Wed. November 1, 2017.

In-person reservation requests: 
Accepted beginning at 7:00am MST on Wed. November 1, 2017 at the Parks Permit Office, Webb Building, 201 West Colfax Avenue, Room 1.G.1.

Notes on reservation requests:

  • Reservations are processed on a first-come, first served-basis. Online requests submitted between 12:00-7:00am MST on November 1 will be processed BEFORE any applications submitted in-person that day.
  • Email applications are NOT accepted and NO paper application is available to complete.
  • You are encouraged to set up an online account prior to November 1. Please see the Online Rental Facility Reservations tab below for instructions on making online reservations.
  • A $210 non-refundable down payment is required to secure your reservation at the you’re your application is submitted (both online and in-person).

Please be aware of the following when submitting a reservation request for the City Park Pavilion or Washington Park Boathouse:

  • Only one request per individual/entity will be accepted. If one party submits more than one request, only the first request will be considered.  All other requests will be automatically rejected.
  • City Park Pavilion may be reserved for special occasions from 2:00–11:00pm only, on any day between April 15 – October 15, 2018.
  • Washington Park Boathouse may be reserved for special occasions from 5:00am – 11:00pm, on any day between April 15 – October 15, 2018, with the exception of Sundays when 2:00-11:00pm is the only rental time available.

Venue Open Houses
We invite you to visit the venues and get all your questions answered by our Event Facilitator prior to when 2018 reservations open on November 1. RSVPs are not required for open house tours – show up and we’ll see you there!
City Park Pavilion Open Houses:
October 21, 12:00pm-6:00pm
October 28, 12:00pm-6:00pm
October 29, 10:00am-4:00pm

Washington Park Boathouse Open Houses:
October 21, 12:00pm-6:00pm
October 28, 12:00pm-6:00pm
October 29, 10:00am-4:00pm

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2018 Reservation Requests for other Rental Facilities:

Reservations for the following venues are taken no sooner than exactly ONE YEAR in advance of desired rental date and are CURRENTLY OPEN for 2018 reservations, both online and in-person:

  • Central Park Pavilion
  • Chief Hosa Lodge
  • James Fleming Mansion
  • Montclair Civic Building

 

Reservation Instructions and Requirements

Applications ARE NOT accepted by email at any time and NO paper application is available to complete. All reservation requests are accepted online or in-person only and must be submitted at least 30 days in advance.

  1. View instructions on how to check availablility and complete your reservation request 
  2. Start your online reservation request in the DPR Online Service Center
  3. Nonrefundable $210 down payment DUE at time of booking
  4. Within 2 business days of submitting request, you will receive an email indicating your request is either:      
    • On hold: Your date is being held for you. This email will include your permit requirements. Final approval will come once all permit requirements have been fulfilled. 
    • Denied/Canceled: You have most likely either requested a date outside of the available season; requested a date fewer than 30 days in advance; requested an unavailable date (only one event per day at any venue is scheduled); or have failed to pay fees according to the payment schedule detailed below.

 

  • Due at time of booking: $210 non-refundable down payment
  • 90 days* prior to event: 50% of total fees due (non-refundable)
  • 21 days prior to event: Remaining balance due (non-refundable)

*Events booked less than 90 days in advance will pay 50% of total fees (non-refundable) within 24 hours of receiving reservation confirmation 

Payments can be made online or in-person at the Parks Permit Office. Accepted methods of payment include Visa, MasterCard, Discover, cash, money orders, cashier checks or checks made payable to “Manager of Finance.” Payment instructions will be sent via email with pending approval of reservation request.

Permit Requirements

The following requirements must be met no later than 21 calendar days prior to event:

1)     All fees paid in full

2)     Proof of insurance coverage.

3)     Permit holder must complete a walk-through with an Event Facilitator. Event Facilitator contact information will be sent via email with pending reservation approval.

If all requirements are met by the deadline (21 calendar days prior to event date) approved permits will be sent via email no later than 14 business days prior to event date. 

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Cancelation Policy

  • All cancelations must be submitted to the Event Coordinator in writing.
  • If cancelled more than 30 days in advance, all fees except the $210 down payment will be refunded. 
  • If cancelled less than 30 days in advance, no refund will be issued. 

Other event resources

Schedule a Tour:
Free, guided one (1) hour tours are available for parties who wish to see the interior of a venue and ask additional questions before submitting a reservation application. Registered tour attendees are invited to bring one guest. View instructions on how to check availability and schedule a tour.

Schedule a Walk-through (for permit holders only):
A one (1) hour walk-through with a DPR Event Facilitator is required to obtain your approved Event Facilities Permit. The walk-through will cover day-of event logistics. Permit holders are strongly encouraged to bring any vendors, family or friends who will play a role in your event and need to see the venue prior to your reservation date. Permit holders are limited to one walkthrough. View instructions on how to schedule a walk-through.

Visit the DPR Online Service Center.

Tour and walk-through schedules are updated on the 20th of each month.
Walk-throughs do NOT need to be scheduled sooner than 60 days prior to your event date.

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Tour and walk-through schedules are updated on the 20th of each month. 

Walk-throughs do NOT need to be scheduled earlier than 60 days prior to your event date.

Cancelation Policy

  • All cancelations must be submitted to the Event Coordinator in writing.
  • If cancelled more than 30 days in advance, all fees except the $210 down payment will be refunded. 
  • If cancelled less than 30 days in advance, no refund will be issued. 

 
Contact Us

Event venue rental inquiries:
park.permits@denvergov.org


Parks Permit Office
201 W. Colfax Ave
Dept 1.G.1 (1st floor)
Denver, CO 80202

Office Hours
M-F, 8:00am - 4:00pm

Phone: 720.913.0700
Fax: 720.913-0778
park.permits@denvergov.org


For Recreation Center Rental Inquiries

Find a recreation center for information  


Golf Rental Facilities
720.865.GOLF (4653)
Email: infodenvergolf@denvergov.org