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Employee Separation

If your employment with the city ends due to resignation, dismissal, retirement or any other reason we have compiled the below information to help you tie up any loose ends.

REMINDER: Notify OHR, supervisor and payroll upon separation.

Or view the sections of the Employee Separation Guide below

Below is information on voluntary and involuntary employment separation.

Resignation and Retirement

Resignation is the voluntary separation of an employee from the Career Service system. An employee in the Career Service system may designate his or her resignation as a retirement when he or she meets the eligibility requirements of the Denver Employees Retirement Plan (DERP).

It is your responsibility to resign in good standing from the Career Service system to provide written notice to your immediate supervisor at least 10 calendar days prior to your last day as a city employee. The appointing authority may waive this time requirement for good and sufficient reasons. The Office of Human Resources department/agency Human Resource service team shall be notified of the resignation for the separation to be processed.

For more information about voluntary separation effective dates, refer to the Career Service Rules


Involuntary Separation

For involuntary separations (dismissal, disqualification, lay-off, unsuccessful completion of employment probation or death), the effective date of separation shall be determined by the department/agency. You, the Office of Human Resources, Records Unit and Payroll shall be notified of the involuntary separation effective date in writing by the department/agency and/or the Office of Human Resources so the separation may be processed. If an employee dies, the effective date of separation is their date of death, and no written notification will be provided from the city.

For more information about involuntary separation effective dates, refer to the Career Service Rules.


Contacts

Office of Human Resources

Web: www.denvergov.org/humanresources
Phone: 720-337-4357
Address: Office of Human Resources
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

 

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

The chart below indicates when your active benefit coverage will end and if you have the option for continuation of coverage after your separation from the City and County of Denver. You are only eligible to submit claims for costs incurred before your coverage ends (last day of the month in which your separation from the City and County of Denver occurs). For flexible spending accounts, claims can be submitted to 24HourFlex for reimbursement from March 31 of the following year.

Plan Coverage Ends Continuation Available?
Medical Last day of the month in which your employment ends* YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)
Dental Last day of the month in which your employment ends* YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)
Vision Last day of the month in which your employment ends* YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)
Life Insurance Date employment ends YES (Conversion or portability of the Life Insurance Policy within 30 days)
Accidental Death and Dismemberment (AD&D) Insurance Date employment ends YES (Conversion or portability of the Life Insurance Policy within 30 days)
Short Term Disability (STD) Date employment ends NO (Unless you are currently approved for an open STD claim and are receiving STD benefit payments)
Long Term Disability (LTD) Date employment ends NO (Unless you are currently approved for an open LTD claim and are receiving LTD benefit payments)
Health Savings Account (HSA) Payroll deduction contributions end with last paycheck YES (Your HSA belongs to you for your lifetime)
Health Care Flex Cash Spending Account Date employment ends YES (COBRA eligible if contributions exceed expenses claimed)
Dependent Care Flex Cash Spending Account Date employment ends NO
Parking Flex Cash Spending Account Date employment ends NO
GuidanceResources Services 90 calendar days from the date your employment ends* NO
ARAG Legal Services Last day of the month in which your employment ends* NO
Wellness Center Membership Date employment ends NO
RTD EcoPass Date employment ends NO

*If your last day of work is the last day of the month, your benefits will end on that day.

Below is information on benefits continuation under the Consolidated Omnibus Budget Reconciliation Act (COBRA). Following your separation from the City and County of Denver, the city’s COBRA administrator (24HourFlex) will send information on COBRA to your address on record.

COBRA Coverage Details

COBRA is a federal law that allows separated employees to continue certain insurance benefits at their own cost. If you are currently participating in the City and County of Denver medical, dental, vision and/or health care flexible spending account (FSA) plans, you will be eligible to enroll to continue coverage for yourself and any covered dependents through COBRA for up to 18 months (sometimes longer in certain instances) following your separation date.

The following benefits are eligible to be continued through COBRA if you were enrolled in that benefit on your last day of work: medical, dental, vision and health care FSA.


COBRA Premiums

You will be responsible for the entire cost of your elected benefit coverage, plus an additional two percent administration fee. The monthly COBRA premium costs shown in the chart below include the two percent administrative fee. Refer to the chart below for 2018 COBRA monthly premiums:

  Benefit Provider Employee Only Employee + Spouse Employee + Child(ren) Family
Medical Denver Health Medical Plan HDHP $529.68 $1,165.28 $1,059.35 $1,694.95
Denver Health Medical Plan DHMO $707.66 $1,556.86 $1,415.32 $2,264.51
Kaiser Permanente HDHP $448.13 $985.88 $896.25 $1,433.79
Kaiser Permanente DHMO $555.57 $1,222.27 $1,111.15 $1,777.84
United Healthcare HDHP $697.95 $1,535.51 $1,395.92 $2,233.42
United Healthcare Navigate $730.81 $1,607.80 $1,461.66 $2,339.00
Dental Delta Dental EPO $31.90 $70.81 $63.79 $113.55
Delta Dental PPO, Low Option $30.28 $67.22 $60.56 $107.79
Delta Dental PPO, High Option $40.37 $89.63 $80.74 $143.73
Vision Service Plan $5.07 $10.32 $9.52 $17.39

COBRA for Health Care Spending Account

You have until your last day of employment to incur costs to be reimbursed from your health care flexible spending account (FSA). If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care FSA through COBRA. Under COBRA coverage, you will be able to incur expenses to access the money already in your account.

If you elect to continue your health care FSA through COBRA, you will contribute the same amount you did as an active employee, plus an additional two percent administration fee (after-tax). You are only eligible to continue the health care FSA through COBRA through the end of the calendar year.


COBRA Disability Coverage

If you are medically disabled, you may be eligible to extend COBRA beyond 18 months for an additional 11 months. After 18 months, the cost increases to 150 percent of the premium cost.


Electing COBRA

Please review the process for electing COBRA coverage:

  1. You will receive a letter listing your enrollment options for COBRA, which will be mailed to your home address on record following your separation.
  2. To continue your benefits coverage through COBRA, you must enroll by returning the COBRA election form by the later of:
    • 60 calendar days from the date of the COBRA notice; or,
    • 60 calendar days from the date that your coverage ceases
  3. Upon receipt of your first payment, your coverage will be reinstated effective the first day of the month following your last day of employment.

COBRA Premium Payments

If you elect COBRA coverage, you will receive a monthly bill for your COBRA premiums. Keep in mind that you are responsible for payment of your monthly premiums. Failure to pay your premiums will result in termination of your coverage.


COBRA Reinstatement

It is important to remember that the process to reinstate benefits takes time. Generally, the carriers can reinstate benefits within 10 business days after receiving your election and payment. Should you require benefit services before your benefits are reinstated, you may have to pay for those services out-of-pocket and submit a claim for reimbursement.


Contacts

24HourFlex

Web: www.24HourFlex.com
Email: info@24HourFlex.com
Phone: 303-369-7886 or 800-651-4855
Fax: 303-369-0003 or 800-837-4817

 

Office of Human Resources, Benefits Office

Web: www.denvergov.org/benefits
Email: benefits@denvergov.org
Phone: 720-913-5697
Address: Office of Human Resources, Benefits Office
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on health insurance options under the Affordable Care Act (ACA).

ACA Health Insurance Marketplace Coverage Option Details

In accordance with the Federal Affordable Care Act (ACA), you may choose to purchase health insurance through the Health Insurance Marketplace (HIM) if your loss of health insurance coverage is related to your employment separation (including resignation, lay-off or involuntary employment separation). Loss of health insurance coverage related to employment separation is considered a “life event,” which qualifies for a special enrollment period outside of the HIM annual open enrollment period.


Purchasing Insurance from the Health Insurance Marketplace

If you would like to purchase insurance from the HIM as related to your employment separation from the City and County of Denver, you must enroll either:

  • 60 calendar days in advance of the date your benefits coverage will end (to avoid a lapse in coverage); or,
  • 60 calendar days from the date that your benefits coverage ceases.

Contacts

For coverage options within Colorado-Connect for Health

Web: www.connectforhealthco.com
Phone: 855-752-6749

 

For coverage options outside of Colorado-US Dept. of Health and Human Services

Web: www.healthcare.gov/coverage-outside-open-enrollment/special-enrollment-period/
Phone: 800-318-2596

 

Office of Human Resources, Benefits Office

Web: www.denvergov.org/benefits
Email: benefits@denvergov.org
Phone: 720-913-5697
Address: Office of Human Resources, Benefits Office
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on the Health Savings Account (HSA) following employment separation.

Health Savings Account

Your HSA belongs to you for your lifetime. Payroll contributions for the HSA will discontinue upon employment separation. However, any unspent contributions that have been deposited into your HSA account will remain in your account at the time of your employment separation, and you can continue to use those funds for out-of-pocket medical, dental and vision expenses. If your new employer has a high deductible health plan (HDHP), you can transfer your Optum Bank account balance to your new HSA vendor or you can leave your money on deposit with Optum Bank.


Applying Separation Payout to HSA

You have the option to elect to have an eligible portion of final separation pay that may include payment of accrued vacation leave, sick leave, paid time off and/or compensatory time hours to be sent to your HSA. Electing this option will defer some taxes on the lump-sum payment (Medicare and Social Security taxes still apply).

Should you choose to elect to have any eligible hours from vacation leave, sick leave, paid time off (PTO) and/or compensatory time to be applied to your Health Savings Account, you must complete the Separation Payout to Health Savings Account form. The complete form must be sent to Payroll as soon as possible, prior to your last day of employment.


Contacts

Optum Bank

Web: www.optumbank.com
Phone: 866-234-8913

 

Office of Human Resources, Benefits Office

Web: www.denvergov.org/benefits
Email: benefits@denvergov.org
Phone: 720-913-5697
Address: Office of Human Resources, Benefits Office
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on Flexible Spending Account (FSA) plans (pre-tax dollars set aside for certain qualified expenses).

Health Care (Medical, Dental and Vision) FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the health care FSA. If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care FSA through COBRA. If you elect this coverage under COBRA, you will be able to incur expenses and access the money already in your account.

If you continue your health care FSA through COBRA, you will contribute the same amount you did as an active employee plus an additional two percent administration fee (after-tax). You are only eligible to continue the account through the end of the calendar year from the date of your separation from the City and County of Denver.

Claims can be submitted to 24HourFlex for reimbursement from the health care FSA until March 31 of the following year.


Dependent Care FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the dependent care FSA. Claims can be submitted to 24HourFlex for reimbursement from the dependent care FSA until March 31 of the following year.


Parking FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the qualified parking FSA. Claims can be submitted to 24HourFlex for reimbursement from the qualified parking FSA until March 31 of the following year.


Contacts

24HourFlex

Web: www.24HourFlex.com
Email: info@24HourFlex.com
Phone: 303-369-7886 or 800-651-4855
Fax: 303-369-0003 or 800-837-4817
Address: 24HourFlex
Attn:  Claims Processing
2851 S. Parker Rd., #230
Aurora, CO  80014

 

Office of Human Resources, Benefits Office

Web: www.denvergov.org/benefits
Email: benefits@denvergov.org
Phone: 720-913-5697
Address: Office of Human Resources, Benefits Office
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on Denver Employee’s Retirement Plan.

DERP Eligibility

All City and County of Denver Career Service Unlimited and Limited Term employees are automatically enrolled in Denver Employees Retirement Plan. DERP is a defined benefit pension plan, which provides a lifetime monthly retirement benefit for all vested City and County of Denver employees. Employees contribute a percentage of their total gross salary to DERP on a pre-tax basis through payroll deductions. Additionally, the City and County of Denver also contributes a percentage of the employee’s total gross salary to DERP on the employee’s behalf.  Employees become vested after having attained five years of credited service.


Unvested Contributions

If you separate from employment before becoming vested in DERP (less than five years of credited service), your personal contributions, plus the interest, can be refunded in a lump-sum. However, there is a mandatory 20 percent federal withholding if the contributions are taken in a lump-sum, and there may also be a penalty for early withdrawal. These unvested contributions and interest may be rolled over to a qualified retirement account. When you accept a refund from DERP, all credited service is forfeited and you will not be eligible for any future retirement benefits from DERP. However, if you return to employment with the City and County of Denver, you may reinstate the credited service that was forfeited if the refunded amount, plus interest, is repaid to the trust-fund within 24 months of re-employment.

For any unvested contributions made to DERP, you must complete the DERP Employee Contribution Refund form and return it to DERP for processing.


Vested Contributions

If you separate from employment and are vested in DERP (five or more years of credited service), the contributions are nonrefundable. These contributions will remain in DERP and will be used to fund your future lifetime monthly retirement benefit.


Previous Furlough Days and the Impact to DERP Benefits

The DERP retirement benefit calculation formula uses the average of:

  • The highest 36 consecutive months of salary for those hired prior to July 1, 2011;
  • The highest 60 consecutive months of salary for those hired on or after July 1, 2011.

Therefore, employees who experienced an unpaid furlough day that falls within their highest 36 or 60 consecutive months of salary, will have a somewhat lesser retirement benefit than if the furloughs had not taken place*. You have the option to negate the impact of the furlough days by paying DERP the payroll contribution, plus interest, for those furlough days that impact your retirement benefit. The payment for the furlough days must be received by DERP no later than your last day of work. If you are interested in paying for your previous furlough days, contact DERP directly.

Previous City and County of Denver Unpaid Furlough Days

2008 2009 2010 2011 2012
11/28/2008* 3/27/2009 4/2/2010 2/18/2011 2/17/2012
12/26/2008 5/22/2009 5/28/2010 4/1/2011 3/23/2012
  10/23/2009 9/3/2010 7/1/2011 5/25/2012
  11/27/2009 10/15/2010 9/2/2011 8/31/2012
    11/26/2010 11/25/2011 11/23/2012

*All dates listed were mandatory furlough days except 11/28/2008 which was voluntary.


Retirement Notification and Actions

If you are eligible and would like to proceed with retirement from the City and County of Denver, begin collecting your retirement benefits from DERP:

  1. Schedule an appointment with DERP to discuss your retirement benefit options. 
  2. Provide your supervisor, the Office of Human Resources and DERP a copy of your “intent to retire” letter, which specifically states your last day of employment.
  3. Login to your DERP MSS Portal account, complete the online Retirement Application and submit.

After DERP has received your letter of intent to retire and your online retirement application, the DERP Membership Services staff will contact you regarding the final documents needed to process your retirement.


Contacts

Denver Employees Retirement Plan (DERP)

Web: www.derp.org
Email: mbrsvs@derp.org
Phone: 303-839-5419
Fax: 303-839-9525
Address: Denver Employees Retirement Plan
777 Pearl St.
Denver, CO  80203-3717

Below is information on the deferred compensation plan 457(b).

Deferred Compensation

The City and County of Denver offers a voluntary deferred compensation plan 457(b) to city employees from TIAA. The deferred compensation plan is a savings vehicle available for city employees to assist in long-term retirement needs. Participants can choose to elect either pre-tax or after-tax (Roth) contributions in an array of investment choices from TIAA.

While you will no longer be able to contribute to your City and County of Denver deferred compensation plan 457(b), your current balances will stay invested with no interruptions. By keeping your money in the deferred compensation plan 457(b), you benefit from institutionally priced fees which are typically lower than retail investments. You can access personalized advice from a TIAA financial consultant at no additional cost to you.


Applying Separation Payout to Deferred Compensation 

If you are currently enrolled in the vacation and sick leave plan or the paid time off leave plan (PTO), you have the option to elect to have an eligible portion of final separation pay that may include payment of accrued vacation leave, sick leave, PTO and/or compensatory time hours to be sent to your deferred compensation account. Electing in this option will defer some taxes on this lump-sum payment (Medicare and Social Security taxes still apply).

Should you choose to elect to have any eligible hours from vacation leave, sick leave, PTO and/or compensatory time to be applied to your deferred compensation account, you must complete the Separation Payout to Deferred Compensation form. The complete form must be sent to Payroll as soon as possible, prior to your last day of employment.


Contacts

TIAA

Web: https://www.tiaa.org/public/tcm/denver
Phone: 855-259-4648

 

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

There are two possible options for coverage continuation upon separation from the City and County of Denver. The following will give an overview of each option.

Conversion

Conversion is available for basic life insurance and supplemental life insurance. Conversion takes your current life policy and converts it to an individual whole-life policy. The whole-life policy can build cash value over time and is used as an investment vehicle. The premiums are more expensive than your current rates. There is no evidence of insurability required for conversion. Contact Standard Insurance Co. for a life insurance conversion premium quote.


Portability

Portability is available for basic life insurance, supplemental life insurance and accidental death and dismemberment (AD&D) insurance. Upon your separation from the City and County of Denver, you have the option to buy portable group insurance coverage, subject to the conditions listed below. Both the employer-paid and employee-paid portion of your life insurance is portable. Portability changes your group term policy to an individual term life policy. It functions similarly to your current coverage under the group term life policy. It will pay a benefit if you die, but will not build cash value over time. The premiums are less expensive than conversion premiums, and there is no evidence of insurability required for portability. Contact Standard Insurance Co. for a life insurance portability life premium quote. Limits to the amount of coverage apply.


Electing Life Insurance Conversion or Portability

You have 30 calendar days from your last day of work to elect conversion or apply for portability of your life insurance. Contact the Benefits Office to request the conversion or portability application form. There are two forms on the application that need to be completed: one that the separating employee will complete, and one that the Benefits Office will complete. Once you have completed the separated employee’s portion of the application, submit it to the Benefits Office for processing the employer’s portion of the form and submission to Standard Insurance Co.


Life Insurance Portability Requirements

To be eligible, you must meet the following requirements on the date your employment ends:

  1. You must have been continuously insured under the City and County of Denver’s group life insurance plan for at least 12 consecutive months prior to the date that your employment ends.
  2. You must be able to perform with reasonable continuity the material duties of at least one gainful occupation for which you are reasonably fitted by education, training and experience on the date your employment ends.
  3. You must be under the age 65 on the date your employment ends.

If you do not purchase life insurance for yourself, you may not purchase any other coverage (e.g. for dependents).


Contacts

Office of Human Resources, Benefits Office

Web: www.denvergov.org/benefits
Email: benefits@denvergov.org
Phone: 720-913-5697
Address: Office of Human Resources, Benefits Office
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

 

Standard Insurance Co. (for general information and premium quotes)

Web: https://www.standard.com/
Phone: 800-378-4668 ext. 6785

Below is information on the City and County of Denver RTD EcoPass program upon employment separation from the City and County of Denver.

RTD EcoPass

If you are enrolled in the City and County of Denver RTD EcoPass program, your EcoPass smart card will be deactivated upon your separation from the City and County of Denver.


Contacts

Office of Human Resources, Benefits Office

Web: www.denvergov.org/benefits
Email: benefits@denvergov.org
Phone: 720-913-5697
Address: Office of Human Resources, Benefits Office
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on canceling your parking contract upon employment separation from the City and County of Denver.

Parking Cancellation for facilities managed by PW Parking Ops

To cancel your employee monthly parking contract for a City and County of Denver Public Works Parking Ops managed parking facility, complete the Parking Cancellation Form and return it to Public Works, Parking Operations, as soon as possible prior to your last day of parking at the facility. Parking Operations will then process the form and submit it to Payroll to stop payroll deductions. There are no pro-rated payments or refunds, so if you cancel your parking any time after the first day of any month, you must pay for the entire month of parking.  All issued parking access device(s) must be returned to Parking Operations on your last scheduled parking day. Unreturned access devices are subject to additional parking fees.


DHS Parking Cancellation

To cancel your employee monthly parking contract with Denver Human Services (DHS) at the Castro Building, please notify DHS Security as soon as possible prior to your last scheduled day of parking at the facility. DHS Security will then notify Payroll to stop the payroll deductions. There are no pro-rated payments or refunds, so if you cancel your parking any time after the first day of any month, you must pay for the entire month of parking. All issued parking access device(s) and/or parking hang-tags must be returned to DHS Security prior your last scheduled parking day to avoid additional parking fees.


Contacts

For Facilities Managed by Public Works Parking Operations

Web: https://www.denvergov.org/content/denvergov/en/employee-parking-and-transportation/employee-parking.html
Email: ParkingOperations@denvergov.org

 

Denver Human Services

Web: http://www.denvergov.org/content/denvergov/en/denver-human-services.html

 

DHS Security at the Castro Building (1st floor)

Web: DHS_Security_Staff@denvergov.org
Phone: 720-944-1575

Below is information on the Employee Assistance Program following employment separation from the City and County of Denver. 

Services

The GuidanceResources® Employee Assistance Program offers City and County of Denver employees and their families free confidential support in the following areas:

  • Confidential consultation on personal issues
  • Legal information and resources
  • Information, referrals and resources for work-life needs
  • Financial information, resources and tools
  • Online information, resources and tools

GuidanceResources® services are available 24 hours a day, seven days a week online and by telephone; and counselors can arrange for in-person services to be provided as needed.


Service Continuation Eligibility

GuidanceResources® services are available to employees and their families 90 days following the employee’s last day of employment with the City and County of Denver.


Contacts

GuidanceResources® Employee Assistance Program

Web: www.guidanceresources.com (enter Denver web ID: DENVEREAP)
Phone: 877-327-3854

Below is information on the ARAG Legal Services following employment separation from the City and County of Denver.

Services

UltimateAdvisor® Legal insurance from ARAG offers you affordable reliable counsel when something in life turns into a legal issue, like a dispute with a contractor, a traffic ticket or the need for estate planning, including preparation of a trust.


Service Continuation Eligibility

For employees enrolled in ARAG UltimateAdvisor® legal services plan, these are available to departing employees through the last day of the month in which they are employed with the City and County of Denver.


Contacts

ARAG Legal Center

Web: www.ARAGLegalCenter.com (enter Denver web ID: 18168ccd)
Phone: 800-247-4184

Below is information on the accrued hours pay-out for sick and vacation leave upon employment separation from the City and County of Denver.

Unused Accrued Vacation Leave Hours

If you separate employment with the City and County of Denver, you shall receive payment for all accrued vacation and compensatory time for which you are eligible according to the provisions of Career Service Rule 9 PAY ADMINISTRATION and Career Service Rule 10 PAID LEAVE. If you accrue sick and vacation leave (must have been employed prior to January 1, 2010) upon separation from the City and County of Denver, you will be paid for the unused portion of accumulated vacation leave.


Unused Accrued Sick Leave Hours

The following table applies to the pay-out of sick leave upon separation for any reason other than death or retirement (the sick payout is equal to your current sick leave balance MINUS the value listed below):

Years of Service Subtrack from Balance
<5 No pay out
5 (5 X 40 hours) or 200 hours
6 (6 X 40 hours) or 240 hours
7 (7 X 40 hours) or 280 hours
8 (8 X 40 hours) or 320 hours
9 (9 X 40 hours) or 360 hours
>10 (10 X 40 hours) or 400 hours

For employment separation due to retirement or death, you shall be paid at your regular rate of pay for one-half of all accumulated sick leave credits existing on the effective date of separation or death, or in accordance with the method described above (whichever is higher), but not to exceed 560 paid hours.


Sick and Vacation Leave Accrual Calculations for Last Month Worked

Employees eligible to earn sick and vacation leave, who separate employment before the last day of a month, shall earn sick and vacation in that month according to the following proration schedule:

Hours worked (including paid leave) in the last month

Vacation hours earned

Years of Service

Sick hours earned
  0 < 5 5 < 10 10 < 15 >15 N/A
0-39 0 0 0 0 0
40-79 2 2.5 3 3.5 2
80-119 4 5 6 7 4
120-139 6 7.5 9 10.5 6
≥140 8 10 12 14 8

For more information about leave payouts, refer to Career Service Rule 10 PAID LEAVE.


Contacts

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on the accrued hours pay-out for paid time off upon employment separation from the City and County of Denver.

Unused Accrued PTO Hours

If you separate employment with the City and County of Denver, you shall receive payment for all accrued paid time off (PTO) and compensatory time for which you are eligible according to the provisions of Career Service Rule 9 PAY ADMINISTRATION and Career Service Rule 10 PAID LEAVE. If you accrue PTO (and are employed on or after January 1, 2010, or elected to enroll in the PTO plan January 2010) upon separation from the City and County of Denver, you will be paid for the accrued unused portion of accumulated PTO and the special bank PTO hours (if applicable).


PTO Leave Accrual Calculation for Last Month Worked

If you are enrolled in the PTO benefit plan and separate employment before the last day of a month, you shall earn PTO in that month according to the following proration schedule:

Hours worked (including paid leave) in the last month PTO hours earned
Years of Service
  0 < 5 5 < 10 10 < 15 >15
0-39 0 0 0 0
40-79 2.5 3 4.5 4.75
80-119 5 6 9 9.5
120-139 7.5 9 13.5 14.25
≥140 10 12 18 19

For more information about leave payouts, refer to Career Service Rule 10 PAID LEAVE.


Contacts

Office of Human Resources, Career Service Rules

Web: https://www.denvergov.org/content/denvergov/en/office-of-human-resources/employee-resources/rules-and-policies.html
Phone: 720-337-4357
Address: Office of Human Resources
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

 

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on the accrued hours of personal holiday and administrative leave upon employment separation from the City and County of Denver.

Personal Holiday Hours

Full-time status employees are allotted eight personal holiday hours to be used on an agreed upon date by the employee and the city to be used within the calendar year. Unused personal holiday hours are not paid-out after the employee separates employment from the City and County of Denver.

For more information about holidays, refer to Career Service Rule 10 PAID LEAVE.


Administrative Leave Hours

Unused administrative leave hours (including exemplary performance administrative leave) are not paid-out after an employee separates employment from the City and County of Denver. For more information about leave payouts, refer to Career Service Rule 10 PAID LEAVE.


Contacts

Office of Human Resources, Career Service Rules

Web: https://www.denvergov.org/content/denvergov/en/office-of-human-resources/employee-resources/rules-and-policies.html
Phone: 720-337-4357
Address: Office of Human Resources
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

 

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Below is information on your final paycheck and pay-out check upon employment separation from the City and County of Denver.

Distribution of Final Paycheck

Your final paycheck for hours worked will be paid in accordance with the payroll schedule (see below). If you receive your paycheck via direct deposit, this check will be direct deposited. If you receive your paycheck hard-copy via U.S. mail, it will be sent to your address on record.


Final Pay-Out Check 

Your final separation pay-out check is a separate check that will include any accrued sick leave, vacation leave, paid time off and compensatory time eligible for pay-out and owed. The separation pay-out check will be mailed to your address on record within 60 days of your separation date. It is imperative that your current mailing address is updated in the Workday system before you depart from the City and County of Denver to prevent any delay in the receipt of your final separation pay-out check. You can update your contact information, W-4 elections, beneficiary information, etc. directly in Workday.

If you have established any voluntary deductions that are automatically debited from your paycheck, these will continue through your last regular paycheck. Should you desire to stop any voluntary deductions prior to your last regular paycheck, email payroll. Payroll will assist in getting those deductions stopped for you in advance of your leaving the city.

Please refer to the voluntary deduction examples below.

Plan Type Deduction Code Description First Second Third Priority Default Amount
General JJJ150 Fitness Center – Webb Building No Yes No 455 $25.00
General III701 Castro Regular Parking No Yes No 450 $20.00
General CCC112 Denver Sheriffs Union Leg Def Yes No No 402 $50.00

2018 Payroll Schedule

Below you will find the payroll schedule for 2018.

Pay Period Pay Period Begin Date Pay Period End Date Paycheck Date
1 12/24/2017 1/6/2018 1/12/2018
2 1/7/2018 1/20/2018 1/26/2018
3 1/21/2018 2/3/2018 2/9/2018
4 2/4/2018 2/17/2018 2/23/2018
5 2/18/2018 3/3/2018 3/9/2018
6 3/4/2018 3/17/2018 3/23/2018
7 3/18/2018 3/31/2018 4/6/2018
8 4/1/2018 4/14/2018 4/20/2018
9 4/15/2018 4/28/2018 5/4/2018
10 4/29/2018 5/12/2018 5/18/2018
11 5/13/2018 5/26/2018 6/1/2018
12 5/27/2018 6/9/2018 6/15/2018
13 6/10/2018 6/23/2018 6/29/2018
14 6/24/2018 7/7/2018 7/13/2018
15 7/8/2018 7/21/2018 7/27/2018
16 7/22/2018 8/4/2018 8/10/2018
17 8/5/2018 8/18/2018 8/24/2018
18 8/19/2018 9/1/2018 9/7/2018
19 9/2/2018 9/15/2018 9/21/2018
20 9/16/2018 9/29/2018 10/5/2018
21 9/30/2018 10/13/2018 10/19/2018
22 10/14/2018 10/27/2018 11/2/2018
23 10/28/2018 11/10/2018 11/16/2018
24 11/11/2018 11/24/2018 11/30/2018
25 11/25/2018 12/8/2018 12/14/2018
26 12/9/2018 12/22/2018 12/28/2018

Contacts

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

Your W-2 tax form for this year will be mailed to your address on record at the beginning of the following year. If you previously elected to receive your W-2 online but have separated from employment with the City and County of Denver, your W-2 tax form will be mailed to your address on record at the beginning of the following year. If your mailing address changes, contact the Office of Human Resources with your updated information by December 31 of the same year in which you anticipate receiving your W-2 tax form for wages paid to you by the City and County of Denver.


Contacts

Office of Human Resources

Web: www.denvergov.org/humanresources
Phone: 720-337-4357
Address: Office of Human Resources
201 W. Colfax Ave., Dept. 412
Denver, CO 80202

If you have the City and County of Denver listed as your employer on social media sites and/or business-related organizations to which you have professional memberships, please ensure to update your contact information with those organizations (mailing address, phone number, email, your new employer’s name, etc.).

If you need a verification of past employment from the City and County of Denver, you may give the entity requesting the verification the Payroll Division email or phone number, 720-913-5612. The City and County of Denver representative verifying employment information requires the requestor to provide the former employee’s Social Security number and the name of the organization for which they are requesting the information. Verbal verifications include only job title(s) and dates of employment. Requests for salary verification require a signed authorization from the former employee.


Contacts

Controller's Office, Payroll Division

Web: www.denvergov.org/payroll
Email: PayrollDivision@denvergov.org
Phone: 720-913-5186
Address: Controller's Office, Payroll Division
201 W. Colfax Ave., 4th Floor
Denver, CO 80202

 

City and County of Denver, Employee Verifications

Web: https://www.denvergov.org/content/denvergov/en/office-of-human-resources/employee-resources/pay-and-classification/employment-verification.html
Email: PayrollDivision@denvergov.org
Phone: 720-913-5612
Fax: 720-913-5249

Unemployment insurance is a temporary income benefit paid by the State of Colorado Department of Labor and Employment (CDLE) to help workers who are unemployed through no fault of their own. In Colorado, no deductions are made from workers’ wages to finance unemployment insurance; it is paid entirely by the employers who are covered by the Colorado Employment Security Act (CESA).

Unemployment Benefits Eligibility

Unemployment temporary income benefits are paid-for approved claims by the CDLE to help workers who are unemployed through no fault of their own. You must be separated from employment and there is a two week waiting period before unemployment benefits can be paid, if eligible.


Applying for Unemployment Benefits

You may file an unemployment claim with the CDLE in-person, over the phone or online. It can take four to five weeks to complete the processing of your claim for unemployment insurance benefits.


Contacts

Colorado Department of Labor and Employment

Web: www.colorado.gov./CDLE
Phone: 303.318.9000 (within Denver-metro area)
1.800.388.5515 (outside Denver-metro area)

Questions related to any on-going requirements that may exist after your separation from the City and County of Denver under the agency’s confidentiality agreement or the Denver Code of Ethics, contact the Office of Human Resources and/or the Denver Board of Ethics.


Contacts

Denver Board of Ethics

Web: www.denvergov.org/ethics
Email: michael.henry@denvergov.org
Phone: 720-865-8412
Address: Webb Municipal Building
201 W. Colfax Ave., Dept. 703
Denver, CO  80202

 

Office of Human Resources, Benefits Office

Web: www.denvergov.org/humanresources
Phone: 720-337-4357
Address: Office of Human Resources
201 W. Colfax Ave., 4th Floor
Denver, CO 80202