Skip navigation

E-Mail Signature Example
 

In order to copy and paste the new E-Mail Signature Template, you will need to download the Word document below. This will ensure the proper formatting and font when you copy and paste into Outlook. See below for further instructions.

 

 

E-mail Signature Instructions (Older Versions of Outlook)

  1. Copy the text and logo from the e-mail signature example.
  2. On the Outlook Main Window Go to Tools > Options
  3. Click the Mail Format tab, Click on the Signatures Button
    Window's options, mail format tab with Signatures...button highlighted with red border
  4. Click New and Name your signature.
    Window's Signatures and Stationary
  5. Paste copied signature into the empty text box
  6. Simply change the information to yours.
  7. To set the hyperlink within your new signature, highlight your email address (just the blue hyperlink portion) and click on the icon in the above right that looks like a globe and chain link. An “Edit Hyperlink” box will open. In the field that reads, “Mail to first.last@denvergov.org,” add your name instead and click OK.
  8. Select all of the text, right click and select Paragraph. Then make sure the line spacing is set to Single, then ClickOK.
  9. While your text is still selected, make sure your Font Type is Arial and your Font Size is a minimum of 7.5 but no larger than 9.
  10. On the Mail Format tab, choose Name of your new signature if you made one for Reply use the proper name for that.
    Window's options, mail format tab with Signature for new messages: and Signature for replies and forwards: highlighted with red border
  11. Choose Signature Name in New Drop Box, For Reply Make a signature without a logo by copying the text only and following steps 1-7 again.
  12. Click OK to finish.
  13. You can check to see that your signature is working properly by opening a new e-mail message. Your signature should appear automatically in your e-mail.

PLEASE NOTE: Personal quotes, background colors and patterns, etc. should not be used in the email signature. However, department mission statements are acceptable when necessary. It is also permissible to add certain standardized language , such as legal disclosure policies or requests to minimize paper usage, but no additional icons should be used.

 

E-mail Signature Instructions (Outlook 2013)

  1. Highlight and copy the text and logo image in the email signature template document.
  2. In the top left of your Outlook 2013 window, Click File and then click Options:
  3. In the new window that opens up, select Mail then click on Sigatures next to Create or modify signatures for messages.
  4. Select the signature you want to modify (or create a new one) and then paste the logo and text you copied earlier:
  5. Simply change the information to yours.
  6. To set the hyperlink within your new signature, highlight your email address (just the blue hyperlink portion) and click on the icon in the above right that looks like a globe and chain link. An “Edit Hyperlink” box will open. In the field that reads, “Mail to first.last@denvergov.org,” add your name instead and click OK.
  7. You can set you signature to appear on New Emails, Replys, or both by selecting your signature name under Choose Defualt Signature:
  8. Click OK again to save your changes.