All employees can elect to receive an electronic version of their W-2 in Workday.
If you would like to receive your annual Form W-2 electronically, you are now able to consent through Workday. If you are not sure whether you have consented or not this year, you can check your status by signing in to Workday.
By consenting to receive your 2017 Form W-2 through Workday you will obtain your Form W-2 up to two weeks earlier than employees who receive theirs through the mail. You will also determine when you print your W-2, and you will help the city’s cost savings and sustainability efforts by reducing printing and mailing costs. You can even view your W-2 from home without having to print it at all.
To consent or to check your status:
1. Log in to Workday.
2. Click on the Pay icon on your home screen, and then My Tax Documents on the following page.
3. Click the Edit button under Printing Election and press OK on the next page.
4. Select Receive electronic copy of my Year End Tax Documents and click OK.
Verify your address: After you consent to accept your 2017 Form W-2 electronically, please be advised that we will not mail your 2017 Form W-2 to you. However, having your current address on file assures that you receive important information, such as benefits updates, in a timely manner. If you do need to update your address, go to Personal Information from your home page in Workday.
The last day that you can consent to print your own 2017 Form W-2 online is Friday, January 12, 2018.
Once your 2017 Form W-2 is ready, you will be notified. You can then log into your Workday account to retrieve the 2017 Form W-2.
No. Your electronic 2017 Form W-2 can be printed on standard 8½” by 11” paper, on your standard printer (black and white, or color).
For your security, you will access your electronic 2017 Form W-2 through the city’s secure Workday site. Unlike previous years, you can access Workday from any computer and view or print your W-2 at your convenience.
As long as you have access to log into Workday, you may consent to receive an electronic 2017 Form W-2. Once you consent to the electronic version of the 2017 Form W-2, one will not be mailed to your home address.
Before we print the Form W-2s that will be mailed, we will run reports to see who has consented and is no longer employed with the City. If you were to consent and then separate, we would mail your Form W-2 to you through the United States Postal Service.
Your form will be available for you once you consent to accept your 2017 Form W-2 electronically and then you may continue to print the electronic 2017 W-2 Form whenever needed.
No. Once you consent to receive your W-2 electronically, this will remain in effect until you revoke your consent or end your employment with the City.
Yes, if you do not consent, the Payroll Division will mail your Form W-2 to your home address on file. If you would prefer this method, please be sure to verify your address on your next payslip or by checking in Workday.