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Important Notice! Workday is now live! If you wish to add, remove or change anything that affects paychecks after January 3, 2017, you must log in to Workday. For detailed information and step-by-step guides to logging into Workday for payroll-related tasks, visit the training and job aids website

MANAGE YOUR EMPLOYEE TIMECARDS

Keep Your Employee Timecards "Reconcile Ready"

To be able to reconcile your employees’ timecards, you must be able to view them. If you know of an expected Reports To Change, log in to Workday to make the needed updates for your employee. For a detailed guide on managing employee options, click here.

The red boxes around in and out times are to help you quickly recognize variations to your employee’s normal work schedule. This can help you quickly identify possible missing paid leave, or possible coming overtime or comp time accrual. We can post date the schedule change with your specified effective date, or can make the effective date prior to the date submitted (back to the first day of the current pay period). All schedule changes must have the start date as the pay period begin date.


Updating a schedule is easy:

  1. Submit a Time & Attendance Change Form with the employee’s correct schedule to PayrollDivision@denvergov.org 
    (Need to update your whole group? Use  Group Schedule Change instead)

  2. Payroll processes the request within 3 business days 

  3. View the new schedule in the employee’s timecard on the effective date or the day the request is processed

    Sorry, we will not enter schedules for on-call employees.

Keep Your Employee Timecards “Vacation Ready”

When you are preparing to be out of the office, include delegating your timecard responsibilities on your check list. When a supervisor or manager is unavailable to reconcile their employee timecards or approve/deny leave requests, they have the ability to delegate their authority to another supervisor or manager within their department. Check out Lesson Eight: Managing Delegations.

Yes, you and the supervisor(s) you have delegated to will be able to view your staff.

No, those email notifications will still go to the official supervisor. Please ask the supervisor’s employees to let you know when a time off request has been submitted, so that you can accept/reject the request after switching roles within Kronos.

Other Frequently Asked Questions

The schedule for the employee needs to be updated. Submit a Time and Attendance Change form. Complete the top section, and Schedule Change section. We just need what the schedule should be moving forward.

Yes. Under the Timekeeping tab, choose Pay Period Close. Then choose All Home in the show menu.

You can cancel the automatic lunch deduction. Click here for instructions!


My employee usually has a meal break automatically taken out each day. What happens if he/she works through his/her break?

You can cancel the automatic lunch deduction. Click here for instructions!

My employee usually has a meal break automatically taken out each day. What happens if he/she works through his/her break?

You can cancel the automatic lunch deduction. Click here for instructions!

Timecards may need to be fixed after the pay period approval deadline has passed. Submit a Time & Attendance Change Form with the corrections needed.

  1. Payroll processes the request within 3 business days 
  2. View the historical amounts on the employee’s timecard, in the appropriate pay period. Depending on when the form is received, possible compensation for these corrections will be paid on the following pay check.

 

CONTACT US
 

 

Controller's Office, Payroll Division

payrolldivision@denvergov.org

720-913-5186 phone

720-913-5249 fax

 

Quick checks

Spending a few minutes each day to review and reconcile your employees’ timecards will make approval Mondays quicker, and less hectic while ensuring an accurate pay check.

From Reconcile Timecard (show All Home), do you have any missed punches? How about any unexcused absences?

For your employees who do not have computer access, it is helpful to run a Timecard Detail Report. You can run this report for all your employees who use the timeclocks and/or Telephone Time Entry at one time. Contact the Payroll Division for personalized assistance.

Have you received any time off, cancel time off or delegation requests?

Approval Mondays should be a spot check to ensure that nothing has changed over the weekend. Checking missed punches as you go helps to avoid tracking down employees at the last minute and avoids delays in pay.  

Approval Mondays: 
Approval Mondays should be a spot check to ensure that nothing has changed over the weekend. Checking missed punches as you go helps to avoid tracking down employees at the last minute and avoids delays in pay.  

As needed: 
Have you received any time off, cancel time off or delegation requests?

Approval Mondays: 
Approval Mondays should be a spot check to ensure that nothing has changed over the weekend. Checking missed punches as you go helps to avoid tracking down employees at the last minute and avoids delays in pay.