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PAYROLL FORMS

Important Notice! Workday is now live! If you wish to add, remove or change anything that affects paychecks after January 3, 2017, you must log in to Workday. For detailed information and step-by-step guides to logging into Workday for payroll-related tasks, visit the training and job aids website
 
 Form  Use  Submitted By Instructions 
Admin Leave:
Exemplary Performance
To have exemplary performance time entered into an employee's exemplary performance bank. Supervisor or Agency/Department See instructions on form.

Get more information on the webpage.
Bi-Weekly Mileage Summary for Personal Vehicle Usage To be reimbursed for mileage driven for employees who drive a personal vehicle for City business.  Employee to Supervisor See instructions on form.

Get more information on the webpage.
City Business Vehicle Request and Status Change Form To authorize an employee who will be operating a City-owned or leased vehicle or using their personal vehicle for City business. Employee, Supervisor, and Expending Authority See instructions on form. 

Read Fiscal Accountability Rule 10.5 for more information.
Donate Sick TO an employee To give sick or PTO leave to another employee. Employee See instructions on form.

Get more information on the webpage.
Donated Sick - Request To receive sick or PTO leave from another employee. Employee See instructions on form.

Get more information on the webpage.
Employee Gifts, Prizes, and Awards Reporting Form To report prizes and awards presented by the City as an incentive to an employee in the form of cash or a gift card and/or certificate redeemable for cash. Supervisor See instructions on form.

Read Fiscal Accountability Rule 10.12 for more information.
Off-Cycle Payroll Check Request To request a payroll check or direct deposit advance not created during the City's normal pay cycle. Supervisor or Manager of the employee's Human Resources Department See instructions on form.

Read Fiscal Accountability Rule 10.4 for more information.
Separation Payout to Deferred Compensation To elect to have any portion of final separation pay that may include payment of accrued vacation leave, sick leave, paid time off and/or compensatory time hours to be sent to their deferred compensation account. Employee See instructions on form. 

Contact Payroll Division for assistance.
Separation Payout to Health Savings Account To elect to have any portion of final separation pay that may include payment of accrued vacation leave, sick leave, paid time off and/or compensatory time hours to be sent to their health savings account (HSA). Employee See instructions on form. 

Contact Payroll Division for assistance.
Short Term Disability To apply for disability benefits. Employee Contact the Payroll Division to complete the employer portion of this form.
Sick to Vacation To convert sick time to vacation time. Employee or Supervisor On the form, choose Sick to Vacation Grant on timecard, and include the amount you would like converted.

Get more information on the webpage.
Take-Home Vehicle Bi-Weekly Trip and Carpool Mileage To track either commuting and/or City-business use of a City-owned or leased vehicle. Employee and Supervisor  See instructions on form.

Read Fiscal Accountability Rule 10.6 for more information.
Telephone Time Entry Agreement To gain access to the Telephone Time Entry system, which allows employees to clock in and out using approved telephone line(s). Employee and Supervisor See instructions on form.

Get more information on the webpage.
Time & Attendance Change To request a change on a timecard that cannot be done by the employee or supervisor. Employee or Supervisor Click the question symbol on form for instructions.

Employees with Workday access must complete the tasks below in the Workday system. If you do not have access to Workday, you may submit these forms and return them to Payroll at payrolldivision@denvergov.org.

 
 Form  Use  Submitted By Instructions 
W-2 Form Request To request a new W-2. Employee See instructions on form. 

Retrieve your W-2 online, using these instructions.
W-4 To change your W-4 tax withholdings. Employee Submit completed form to the Payroll Division.

Skip the form and complete online, using these instructions.
Direct Deposit  To initiate, change or cancel a direct deposit account or amount.  Employee

Note: For Denver Public Library, On-Call use only.

See instructions on form.

Read Fiscal Accountability Rule 10.10 for more information.