Clerk and Recorder Puts Seven Million Records Online to the Public

Clerk and Recorder Puts Seven Million Records Online to the Public

Modernizations at Denver’s Clerk and Recorder Office equals more and better service for the public

Comprehensive software system puts seven million Denver documents online to the public

(Denver) – Denver’s Clerk and Recorder office takes a major step forward into the digital age with the formal launch of a comprehensive new software system, announced by Clerk and Recorder Debra Johnson. Among other things the system offers the public online access to over seven million Denver recorded documents with a searchable index.

In addition to placing Denver's recorded documents online, the new system offers the following modernizations and efficiencies:

  • Electronic recording of documents is now much faster and easier. A key benefit of transitioning to e-recordings now is the quick return of recorded documents. Documents are recorded and returned to customers by email now in hours instead of in days.
  • Couples applying for marriage or civil union licenses can now fill out their applications online. Applicants will still have to come downtown to show the required ID and sign the marriage license affidavit. However, the online application will save applicants time.
  • The Clerk and Recorder can now take credit cards in payment for services with no additional service fees. Credit cards can be used in person over the counter for all but foreclosure-related fees, and can also be used online to pay for downloaded recorded documents.

The recorded documents online include a large preponderance of land and deed-related documents, along with marriage and civil union records, legal papers, liens, and many other kinds of records that residents have deemed important enough to make part of the public record over the decades.

“Initially, recorded documents available online go back to 1964,” said Clerk Johnson. “The digitizing of Denver’s recorded documents began in 2008 and has been ongoing ever since. As the scanning of older documents progresses, additional groups of records will be placed online until the entire recorded document repository all the way back to 1859 is online and available to the public.”

Plans call for eventually adding other categories of Clerk and Recorder document collections to the searchable online repository, including Council’s historical ordinances, resolutions and minutes, plus a large collection of Denver’s historical public records. The digitizing of these paper documents is underway. Because of the sheer size of the Denver Clerk and Recorder’s paper document collections, this project is expected to take a number of years to complete.

The vendor for the new software system is PropertyInfo Corp., a Stewart Company, of Houston, Texas, which delivers state-of-the-art technology solutions to the real estate, closing and mortgage industries, and specializes in county record and recording technology.

To access the online records, apply online for a marriage or civil union license, or to obtain additional information on e-recording a document with the Denver Clerk and Recorder, please visit www.DenverClerkandRecorder.org.

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Posted on Jan 13, 2014 (Archive on Dec 01, 2014)
Posted by reubertn  Contributed by reubertn
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