Payroll Forms


 Form  Use  Submitted By Instructions 
Admin Leave:
Exemplary Performance
To have exemplary performance time entered into an employee's exemplary performance bank. Supervisor or Agency/Department See instructions on form.

Get more information on the webpage.
Bi-Weekly Mileage Summary for Personal Vehicle Usage To be reimbursed for mileage driven for employees who drive a personal vehicle for City business.  Employee to Supervisor See instructions on form.

Get more information on the webpage.
City Business Vehicle Request and Status Change Form To authorize an employee who will be operating a City-owned or leased vehicle or using their personal vehicle for City business. Employee, Supervisor, and Expending Authority See instructions on form. 

Read Fiscal Accountability Rule 10.5 for more information.
Direct Deposit  To initiate, change or cancel a direct deposit account or amount.  Employee See instructions on form.

Read Fiscal Accountability Rule 10.10 for more information.
Donate Sick TO an employee To give sick or PTO leave to another employee. Employee See instructions on form.

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Donated Sick - Request To receive sick or PTO leave from another employee. Employee See instructions on form.

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Employee Gifts, Prizes, and Awards Reporting Form To report prizes and awards presented by the City as an incentive to an employee in the form of cash or a gift card and/or certificate redeemable for cash. Supervisor See instructions on form.

Read Fiscal Accountability Rule 10.12 for more information.
My Personal Information To update home and mailing address, personal phone numbers, emergency contacts, personal email addresses and other personal information Employee See instructions on form.

Skip the form and complete online, using these instructions.
Off-Cycle Payroll Check Request To request a payroll check or direct deposit advance not created during the City's normal pay cycle. Supervisor or Manager of the employee's Human Resources Department See instructions on form.

Read Fiscal Accountability Rule 10.4 for more information.
Parental Leave To apply for leave under the Parental Involvement in K-12 Education Act. Office of Human Resources Work with your OHR representative to complete the form.
Report to Change To update an employee's direct supervisor. Supervisor or Agency/Department See instructions on form.
Short Term Disability To apply for disability benefits. Employee Contact the Payroll Division to complete the employer portion of this form.
Sick to Vacation To convert sick time to vacation time. Employee or Supervisor On the form, choose Sick to Vacation Grant on timecard, and include the amount you would like converted.

Get more information on the webpage.
Take-Home Vehicle Bi-Weekly Trip and Carpool Mileage To track either commuting and/or City-business use of a City-owned or leased vehicle. Employee and Supervisor  See instructions on form.

Read Fiscal Accountability Rule 10.6 for more information.
Telephone Time Entry Agreement To gain access to the Telephone Time Entry system, which allows employees to clock in and out using approved telephone line(s). Employee and Supervisor See instructions on form.

Get more information on the webpage.
Time & Attendance Change To request a change on a timecard that cannot be done by the employee or supervisor. Employee or Supervisor Click the question symbol on form for instructions.
W-2 Form Request To request a new W-2. Employee See instructions on form. 

Retrieve your W-2 online, using these instructions.
W-4 To change your W-4 tax withholdings. Employee Submit completed form to the Payroll Division.

Skip the form and complete online, using these instructions.
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