Accruing Time Off

CS Rule 10 provides guidelines and policies for administering time off through the City’s leave programs.

Frequently Asked Questions

How many accruals do I earn each month?

Visit CS Paid Leave page for monthly accrual hours and bank maximums.

When do my accruals post?
Vacation/sick and PTO accrual hours post on the first of the month following the month they were accrued. This means that the accruals that you earn in January will post on February 1st. The Personal Holiday accrual posts each year on January 1st.

You must end the month with balances that allow you to earn a full accrual posting, or you will lose any time above the bank maximum.

My employment anniversary is coming up, who should I notify that I will be earning additional accruals?

You do not need to notify anyone of your upcoming raise in accrual hours. Your accrual rate will automatically adjust according to your hire date.

How do I donate leave to a fellow employee?

For complete rules on donating sick or PTO leave, refer to CS Rule 10. Speak with the Office of Human Resources to check if you may donate sick or PTO to a fellow employee, and visit our Donated Sick page.

How do I convert sick time to vacation time?

For complete rules on converting sick time to vacation time, refer to CS Rule 10 and view the two step process to convert sick to vacation.

In what increments may I take vacation/sick or PTO, and my personal holiday?

Though you are able to take any increment of vacation, sick, PTO or personal holiday time as you wish, the city calculates hours worked in increments of 15 minutes. When requesting time off, the smallest measurement is 15 minutes.

What if I run out of available vacation/sick, PTO and personal holiday hours and need to take time off?

For complete rules on Leave Without Pay, refer to CS Rule 11. Supervisors have access to two leave without pay codes to use at their discretion in accordance with CS rules:

  • Authorized Absence No Pay
  • Unauthorized Absence No Pay
What does use it or lose it mean?

You may hear employees say that they are "at use it or lose it." That means that they have accrued enough leave time that they are at or close to the maximum amount and will lose any time beyond the maximum with the upcoming accrual posting. Avoid a use it or lose it situation by:

You must end the month with balances that allow you to earn a full accrual posting, or you will lose any time above the bank maximum.

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