Mileage Reimbursement

Only employees who have submitted a completed City Business Vehicle Request and Status Change Form (CBVR) will be able to have Mileage Reimbursement added to their timecards. The CBVR Form is required by all employees who use a personal vehicle for City business.

 
Please read Fiscal Accountability Rule 10.7 for official rules managing mileage reimbursement along with Executive Order No. 3 for official rules managing the motor vehicle program for the City and County of Denver.
 
Before you drive your personal automobile for business use:

To obtain mileage reimbursement:

  • The employee shall record the total mileage for official city business and other data each day on the Bi-Weekly Mileage Summary Form. The forms will be signed by the employee and submitted to their supervisor within five working days of the end of the bi-weekly payroll period and entered for reimbursement. If the employee fails to do so, the appointing authority, at their discretion, may deny reimbursement.
  • The Bi-Weekly Mileage Summary Form shall be maintained by the agency and available for review by the Controller. The Controller’s Office may perform an audit as it deems necessary.
  • Work with your supervisor to get your total business miles from your Bi-Weekly Mileage Summary Form on your timecard for reimbursement.

* Liability and property damage carry liability and property damage insurance with the minimum coverage limits allowed in Executive Order 3, Motor Vehicle Program, but in no event lower than the minimum specified by the Colorado Auto Reparations Act.

Mileage Reimbursement Rates

Beginning January 1, 2015, the standard mileage rate for the use of a car (also vans, pickups or panel trucks) will be 57.5 cents per mile for business miles driven. For additional information, visit the December 10, 2014 IRS Announcement.

All miles driven in 2014, must be must be submitted on a Bi-Weekly Mileage Summary Form to the Payroll Division to receive the 2014 rate of 56 cents per mile for business miles driven.

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