Special Events
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 Event Timeline

 
Event Timeline

 
30-70 Days 
(Prior to Event)		 15 Days 10 Days    Day of Event


30 - 70 Days Prior to Event Day

Contact
The Office of Cultural Affairs with event dates, questions, or advice.
Neighborhood organization and City Council Representative of your event  (See Contacts)
PR Parks & Recreation Facility Use Permit—to reserve park and/or stages
PW  Public Works—Street Closure/Right-of-way
(Allow 60 days if requesting a liquor license)
SF   Police Application Permit for a Parade or Race/Walk 
(Apply between 30 and 70 days prior)
PR Event Diagram, Letter to Manager of Parks & Recreation if applying for a liquor permit


30 Days Prior to Event (Minimum time to submit) 

EL-1
Special Event Liquor Permit  & Special Event Cabaret Permit
EH & EL-1 Temporary Food Establishment Permit
EL-2 Temporary Amusements Application
EL-2 & EH   Excise & License &Environmental Health-Temporary Body Art Establishments Application
EL-2 & EH  Excise & License &Environmental Health-Temporary Body Artists  Application
TX Tax- Notify Tax Collections Unit of your event– a Tax Revenue Agent will be assigned
PW Public Works Street Closure—Right-of-way at least 30 days if not requesting a liquor license


15 Days Prior to Event (Minimum time to submit) 

EL-1
Excise & License-Special Event Liquor Permit & Special Event Cabaret Permit
 
 
10 Days Prior to Event 

SF
Denver Fire Department- Collects signed applications and payments
SF Denver Fire Department-Schedule meeting to pull permits
PR Parks & Recreation-Schedule pre- and post-walk-through with Park personnel
EX   Submit approved Special Event Liquor Permit to the Colorado Department of Revenue
EH &EL Food/Beverage vendors -completed the menu review (EH) and approved for Temp food License (EL)


Day of Event 
(Refer to Day of Event Checklist ) 
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 Planning Checklists Minimize
We work hard to make things simpler for you! Print these handy organizational charts and check lists to make planning, as well as the day of your event, smooth.
 
Event Task Force
This sheet tells you who to contact for financial assistance for your event, along with how to promote it and get help from the city.
 
Need we say more? This sheet will help you mature your event ideas and turn them into a reality with a clear vision.
 
These two flow charts demystify these processes and make it simple.
 
Once again we give you the steps to take, in an easy to understand flow chart.
 
Can you ever be too organized? NO! This will help you out along the way.
 
Day of Event Check list
This one will put your mind at ease on a busy, busy day!
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