Employee Separation

If your employment with the city ends due to resignation, dismissal, retirement or any other reason we have compiled the below information to help you tie up any loose ends.

REMINDER: Notify OHR and your supervisor upon separation.

Download the Employee Separation Guide(PDF, 486KB)

Or view the sections of the Employee Separation Guide below

Employment Separation

Below is information on voluntary and involuntary employment separation.

Resignation and Retirement

Resignation is the voluntary separation of an employee from the Career Service system. An employee in the Career Service system may designate their resignation as a retirement when they meet the eligibility requirements of the Denver Employees Retirement Plan (DERP).

It is your responsibility to resign in good standing from the Career Service system to provide written notice to your immediate supervisor at least 10 calendar days prior to your last day as a city employee. The appointing authority may waive this time requirement for good and sufficient reasons. The Office of Human Resources agency Human Resource service team shall be notified of the resignation for the separation to be processed.

For more information about voluntary separation effective dates, refer to the Career Service Rules.


Involuntary Separation

For involuntary separations (dismissal, disqualification, lay-off, unsuccessful completion of employment probation or death), the effective date of separation shall be determined by the department/agency. You, the Office of Human Resources, Records Unit and Payroll shall be notified of the involuntary separation effective date in writing by the department/agency and/or the Office of Human Resources so the separation may be processed. If an employee dies, the effective date of separation is their date of death, and no written notification will be provided from the city.

For more information about involuntary separation effective dates, refer to the Career Service Rules.


Contacts

Office of Human Resources
     Web: www.denvergov.org/humanresources
     Phone: 720-337-4357
     Address: Office of Human Resources
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Address: Controller's Office, Payroll Division
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202                   

General Benefits Information

The chart below indicates when your active benefit coverage will end and if you have the option for continuation of coverage after your separation from the City and County of Denver. For flexible spending accounts, claims can be submitted to Alerus for reimbursement from March 31 of the following year.

Plan Coverage Ends Continuation Available?

Medical

Last day of the month in which your employment ends YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)
Dental Last day of the month in which your employment ends* YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)
Vision Last day of the month in which your employment ends* YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace) 
Life-Insurance Date employment ends YES (Conversion or portability of the Life Insurance Policy within 30 days)
Accidental Death and Dismemberment (AD&D) Insurance Date employment ends YES (Conversion or portability of the Life Insurance Policy within 30 days)
Short Term Disability (STD) Date employment ends NO (Unless you are currently approved for an open STD claim and are receiving STD benefit payments)
Long Term Disability (LTD) Date employment ends NO (Unless you are currently approved for an open LTD claim and are receiving LTD benefit payments)
Health Savings Account (HSA) Payroll deduction contributions end with last paycheck YES (Your HSA belongs to you and your lifetime)
Health Care Flex Spending (FSA) Account Date employment ends YES (COBRA eligible if contributions exceed expenses claimed)
Dependent Care Flex Spending Account (FSA) Date employment ends NO
Parking Flex Spending Account (FSA) Date employment ends NO
GuidanceResources Services 90 calendar days from the date your employment ends* NO
ARAG Legal Services Last day of the month in which your employment ends* NO
Wellness Center Membership Date employment ends NO
 RTD EcoPass Date employment ends NO

 
*If your last day of work is the last day of the month, your benefits will end on that day.

COBRA Benefits Continuation

Below is information on benefits continuation under the Consolidated Omnibus Budget Reconciliation Act (COBRA). Following your separation from the City and County of Denver, the city’s COBRA administrator (Alerus) will send information on COBRA to your address on record.


COBRA Coverage Details

COBRA is a federal law that allows separated employees to continue certain insurance benefits at their own cost. If you are currently participating in the City and County of Denver medical, dental, vision and/or health care flexible spending account (FSA) plans, you will be eligible to enroll to continue coverage for yourself and any covered dependents through COBRA for up to 18 months (sometimes longer in certain instances) following your separation date.

The following benefits are eligible to be continued through COBRA if you were enrolled in that benefit on your last day of work: medical, dental, vision and health care FSA.


COBRA Premiums

You will be responsible for the entire cost of your elected benefit coverage, plus an additional two percent administration fee. The monthly COBRA premium costs shown in the chart below includes the two percent administrative fee. Refer to the chart below for 2022 COBRA monthly premiums:

2022 COBRA monthly premiums

Benefit Provider Employee Only Employee + Spouse Employee + Child(ren) Family
Medical  Denver Health Medical Plan HDHP $504.47 $1,109.83 $1,008.94 $1,614.30
Denver Health Medical Plan HMO  $624.34 $1,373.56 $1,248.69 $1,997.90
Kaiser Permanente HDHP $520.31 $1,144.67 $1,040.61 $1,664.71
Kaiser Permanente DHMO $620.70 $1,365.54 $1,241.40 $1,986.24
United Healthcare HDHP $748.37 $1,646.42 $1,496.75 $2,394.81
United Healthcare CDP $776.30 $1,707.86 $1,552.59 $2,484.16
 Dental Delta Dental EPO  $31.25 $69.38 $62.51 $111.26
Delta Dental PPO, Low Option $30.08 $66.77 $60.14 $107.06
Delta Dental PPO, High Option $41.10 $91.25 $82.19 $146.31
Vision Service Plan (VSP)  $5.83 $11.87 $10.94 $20.00

 


COBRA for Health Care Spending Account

You have until your last day of employment to incur costs to be reimbursed from your health care flexible spending account (FSA). If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care FSA through COBRA. Under COBRA coverage, you will be able to incur expenses to access the money already in your account.

If you elect to continue your health care FSA through COBRA, you will contribute the same amount you did as an active employee, plus an additional two percent administration fee (after-tax). You are only eligible to continue the health care FSA through COBRA through the end of the calendar year.


COBRA Disability Coverage

If you are medically disabled, you may be eligible to extend COBRA beyond 18 months for an additional 11 months. After 18 months, the cost increases to 150 percent of the premium cost.


Electing COBRA

Please review the process for electing COBRA coverage:

  1. You will receive a letter listing your enrollment options for COBRA, which will be mailed to your home address on record following your separation
  2. To continue your benefits coverage through COBRA, you must enroll by returning the COBRA election form by the later of:
    1. 60 calendar days from the date of the COBRA notice; or
    2. 60 calendar days from the date that your coverage ceases 
  3. Upon receipt of your first payment, your coverage will be reinstated effective the first day of the month following your last day of employment.

COBRA Premium Payments

If you elect COBRA coverage, you will receive a monthly bill for your COBRA premiums. Keep in mind that you are responsible for payment of your monthly premiums. Failure to pay your premiums will result in termination of your coverage.


COBRA Reinstatement

It is important to remember that the process to reinstate benefits takes time. Generally, the carriers can reinstate benefits within 10 business days after receiving your election and payment. Should you require benefit services before your benefits are reinstated, you may have to pay for those services out-of-pocket and submit a claim for reimbursement.


Contacts

Alerus Retirement and Benefits
     Web: www.alerusrb.com
     Email: info@alerusrb.com
     Phone:877-661-4727

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202                   

Affordable Care Act (ACA) Health Insurance Enrollment Options

Below is information on health insurance options under the Affordable Care Act (ACA).

ACA Health Insurance Marketplace Coverage Option Details

 In accordance with the Federal Affordable Care Act (ACA), you may choose to purchase health insurance through the Health Insurance Marketplace (HIM) if your loss of health insurance coverage is related to your employment separation (including resignation, lay-off or involuntary employment separation). Loss of health insurance coverage related to employment separation is considered a “life event,” which qualifies for a special enrollment period outside of the HIM annual open enrollment period.


Purchasing Insurance from the Health Insurance Marketplace

If you would like to purchase insurance from the HIM as related to your employment separation from the City and County of Denver, you must enroll either:

  • 60 calendar days in advance of the date your benefits coverage will end (to avoid a lapse in coverage); or,
  • 60 calendar days from the date that your benefits coverage ceases.

COBRA Reinstatement

It is important to remember that the process to reinstate benefits takes time. Generally, the carriers can reinstate benefits within 10 business days after receiving your election and payment. Should you require benefit services before your benefits are reinstated, you may have to pay for those services out-of-pocket and submit a claim for reimbursement.


Contacts

For coverage options within Colorado - Connect for Health Colorado
     Web: www.connectforhealthco.com
     Phone: 855-752-6749

For coverage options outside Colorado - US Dept. of Health and Human Services
     Web: www.healthcare.gov
     Phone: 800-318-2596

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202                   

Health Savings Account (HSA)

Below is information on the Health Savings Account (HSA) following employment separation.

Health Savings Account

Your HSA belongs to you for your lifetime. Payroll contributions for the HSA will discontinue upon employment separation. However, any unspent contributions that have been deposited into your HSA will remain in your account at the time of your employment separation, and you can continue to use those funds for qualified out-of-pocket medical, dental and vision expenses. If your new employer has a high deductible health plan (HDHP), you can transfer your Optum Bank® account balance to your new HSA vendor or you can leave your money on deposit with Optum Bank®.


Applying Separation Payout to HSA

You have the option to elect to have an eligible portion of final separation pay that may include payment of accrued vacation leave, sick leave, paid time off and/or compensatory time hours to be sent to your HSA. Electing this option will defer some taxes on the lump-sum payment.

Should you choose to have any eligible hours from vacation leave, sick leave, paid time off (PTO) and/or compensatory time to be applied to your HSA, you must complete the Separation Payout form. The complete form must be sent to Payroll as soon as possible, prior to your last day of employment.


Contacts

Optum Bank®
      
Web: www.optumbank.com
     Phone: 866-234-8913

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202                   

Flexible Spending Accounts (FSA)

Below is information on Flexible Spending Account (FSA) plans (pre-tax dollars set aside for certain qualified expenses).

Health Care (Medical, Dental and Vision) FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the health care FSA. If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care FSA through COBRA. If you elect this coverage under COBRA, you will be able to incur expenses and access the money already in your account.

If you continue your health care FSA through COBRA, you will contribute the same amount you did as an active employee plus an additional two percent administration fee. You are only eligible to continue the account through the end of the calendar year from the date of your separation from the City and County of Denver.

Claims can be submitted to Alerus for reimbursement from the health care FSA until March 31 of the following year.


Dependent Care FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the dependent care FSA. Claims can be submitted to Alerus for reimbursement from the dependent care FSA until March 31 of the following year.


Parking FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the qualified parking FSA. Claims can be submitted to Alerus for reimbursement from the qualified parking FSA until March 31 of the following year.


Contacts

Alerus
      Web:  www.alerusrb.com
     Email: info@alerusrb.com
     Phone:877-661-4727
     Address: PO Box6453
                    St. Paul, MN 55164-0535

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202                   

Denver Employees Retirement Plan (DERP)

Below is information on Denver Employees Retirement Plan.

DERP Eligibility

By law, City and County of Denver eligible employees are automatically enrolled in DERP and become a member of DERP on their first day of employment. Each pay period, both employee and the city contribute a pretax percentage of the employee’s total gross salary to DERP. Employees also earn service credit every pay period they receive pay and contribute to DERP and they become vested after earning five years of service credit.


Unvested Contributions

If you have less than five years of service credit, you are not vested. When you separate from the city, or you transfer to a position that is no longer eligible for membership, your personal contributions, plus interest, can be refunded to you in a lump-sum*, or as an alternative, you may roll your personal contributions over to another qualified retirement account. If you request a contribution refund, you forfeit all years of service credit and any future DERP Pension Benefit eligibility. Your employer’s contributions remain with DERP.

*If you return to work in a DERP eligible position, you are eligible to reinstate the service credit you lost by repaying the amount of the refund, plus interest, within 24 months of your rehire date. If you want to purchase this service after 24 months of your rehire date, the amount you pay will be based on the full actuarial cost of the service.


Vested Contributions

Your personal contributions cannot be refunded when you separate from the city. Instead, your contributions will remain a part of the DERP trust fund and will be used to fund your future DERP Pension Benefit.


Impact of Furlough Days to Your DERP Pension Benefits

The DERP Pension Benefit calculation formula uses the average of:

  • The highest 36 consecutive months of salary for those hired prior to July 1, 2011;
  • The highest 60 consecutive months of salary for those hired on or after July 1, 2011.

Furlough days may impact the average monthly salary piece of your DERP Pension Benefit calculation if the furlough days fall within your highest 36 or 60 consecutive months of salary. You can negate the impact of the furlough day on your DERP Pension Benefit by purchasing the furlough days. The cost to purchase a furlough day is equal to the total contribution percentage rate (both the employee and employer portion) based on the missed salary for that day. Interest is assessed on this cost at a rate of 3% each June 30.

If you want to purchase a furlough day, email Help@DERP.org to request your cost.

Previous Furlough Days
2008 2009 2010 2011 2012 2020
11/28/20081 3/27/2009 4/2/2010 2/18/2011 2/17/2012 7/1/2020
12/26/2008 5/22/2009 5/28/2020 4/1/2011 3/23/2012 9/4/2020
  10/23/2009 9/3/2010 7/1/2011 5/25/2012 10/19/2020
  11/27/2009 10/15/2010 9/2/2011 8/31/2012 11/27/2020
    11/26/2010 11/25/2011 11/23/2012 12/24/2020
          3 flexible days

1All dates listed were mandatory furlough days except 11/28/2008 which was voluntary.


Retirement Notification and Actions

To begin collecting your DERP Pension Benefit:

  1. Meet with a DERP Membership Services Representative
    Setup a counseling session with a membership services representative so you can ask questions, discuss health insurance options, review timelines, go over your paperwork, and more. Login to your MyDERP.org account, click the Counseling Appointments button to request an in person, phone, or virtual one-on-one counseling session
  2. Submit your notification of intent to retire
    Members who are retiring from active service should submit their notification of intent to retire, in writing, to their supervisor, the Office of Human Resources (OHR) or designated human resources representative, and to DERP. Be sure to clearly indicate your last day of work as an employee and state the reason for separation is retirement.
    DERP will contact you upon receipt of your intent to retire, and/or your online retirement application, and share next steps.
  3. Submit your Retirement Application
    Your signed and notarized Retirement Application, and all required documents, must be received by DERP within 30 days of your last day worked.
    You can complete the Retirement Application securely on your MyDERP.org account. You will have to print the application, sign it, and have it notarized.
    Visit the DERP.org Forms page and expand the Active Members section for the Retirement Application.
    Submit the Retirement Application and all required documents to:
    Email: Help@DERP.org
    Fax: 303-839-9525
    Mail: Denver Employees Retirement Plan, 777 Pearl St., Denver, CO 80203

Important: Your monthly DERP Pension Benefit payment will be deferred if you submit an incomplete package, or if DERP does not receive your complete package within 30 days of your last day worked. Failure to submit your retirement application and all other required forms and documents within 30 days of separation, will result in your DERP Pension Benefit monthly payments being delayed and the loss of the Lump-Sum Death Benefit.

Your DERP Pension Benefit is effective the first day of the month following your separation if you’ve worked continuously up to retirement. Your monthly DERP Pension Benefit will be deposited in your account on the first business day of each month.


Contacts

     Web: www.DERP.org
     Email: Help@DERP.org
     Phone: 303-839-5419
     Fax: 303-839-9525
     Address: Denver Employees Retirement Plan
                    777 Pearl St.
                    Denver, CO 80203-3717

 

Deferred Compensation

Below is information on the deferred compensation plan 457(b) – the Summit Savings Plan.

Deferred Compensation

The City and County of Denver offers a voluntary deferred compensation plan 457(b) to city employees from Nationwide. The deferred compensation plan is a savings vehicle available for city employees to assist in long-term retirement needs. Participants can choose to elect either pre-tax or after-tax (Roth) contributions in an array of investment choices from Nationwide.

While you will no longer be able to contribute to your City and County of Denver deferred compensation plan 457(b), your current balances will stay invested with no interruptions. Once retired or separated from service you can keep the account open to continue to grow, take periodic payments or take a lump sum distribution. By keeping your money in the deferred compensation plan 457(b), you benefit from institutionally priced fees which are typically lower than retail investments. You can access personalized advice from a Nationwide financial consultant at no additional cost to you.

Note: The Setting Every Community Up for Retirement Enhancement Act of 2019 (SECURE Act) became law on December 20, 2019. The Secure Act made major changes to the RMD rules. If you reached the age of 70½ in 2019 the prior rule applies, and you must take your first RMD by April 1, 2020. If you reach age 70 ½ in 2020 or later you must take your first RMD by April 1 of the year after you reach 72.


Applying Separation Payout to Deferred Compensation 

If you are currently enrolled in the vacation and sick leave plan or the paid time off leave plan (PTO), you have the option to elect to have an eligible portion of final separation pay that may include payment of accrued vacation leave, sick leave, PTO and/or compensatory time hours to be sent to your deferred compensation account. Electing in this option will defer some taxes on this lump-sum payment.

Should you choose to elect to have any eligible hours from vacation leave, sick leave, PTO and/or compensatory time to be applied to your deferred compensation account, you must complete the Separation Payout to Deferred Compensation form. In order to qualify for this deferment, you must be enrolled into a 457(b) account a month previous to separation. The complete form must be sent to Payroll as soon as possible, prior to your last day of employment.


Contacts

Nationwide
     
Web: www.denver457.com
     Phone: 833-268-7079

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Phone: 720-913-5186
     Address: Controller's Office, Payroll Division
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

Life Insurance Continuation

There are two possible options for coverage continuation upon separation from the City and County of Denver. The following will give an overview of each option.

Conversion

Conversion is available for basic life insurance and supplemental life insurance. Conversion takes your current life policy and converts it to an individual whole-life policy. The whole-life policy can build cash value over time and is used as an investment vehicle. The premiums are more expensive than your current rates. There is no evidence of insurability required for conversion. Contact Standard Insurance Co. for a life insurance conversion premium quote.


Portability

Portability is available for basic life insurance, supplemental life insurance and accidental death and dismemberment (AD&D) insurance. Upon your separation from the City and County of Denver, you may have the option to buy portable group insurance coverage, subject to the conditions listed below. Both the employer-paid and employee-paid portion of your life insurance is portable. Portability changes your group term policy to an individual term life policy. It functions similarly to your current coverage under the group term life policy. It will pay a benefit if you die, but will not build cash value over time. The premiums are less expensive than conversion premiums, and there is no evidence of insurability required for portability. Contact Standard Insurance Co. for a life insurance portability life premium quote. Limits to the amount of coverage apply.


Electing Life Insurance Conversion or Portability

You have 30 calendar days from your last day of work to convert or port your life insurance. Contact OHR Benefits to request the conversion or portability application information. There are two forms on the application that need to be completed: one the separating employee completes, and one OHR Benefits completes. Once you have completed the separated employee’s portion of the application, submit it to OHR Benefits for completion of the employer’s portion of the form and submission to Standard Insurance Co.


Life Insurance Portability Requirements

To be eligible, you must meet the following requirements on the date your employment ends:

  1. You must have been continuously insured under the City and County of Denver’s group life insurance plan for at least 12 consecutive months prior to the date that your employment ends.
  2. You must be able to perform with reasonable continuity the material duties of at least one gainful occupation for which you are reasonably fitted by education, training and experience on the date your employment ends.
  3. You must be under the age 65 on the date your employment ends.

If you do not purchase life insurance for yourself, you may not purchase any other coverage (e.g. for dependents).


Contacts

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202

Standard Insurance Co. (for general information and premium quotes)
     Web: www.standard.com
     Phone: 800-378-4668 ext. 6785

Technology Equipment

Below is information on returning city-owned equipment when separating from the city.

Technology Equipment

All employees must return city-owned equipment when separating from the city. This includes devices (laptops, desktop computers, tablets, mobile devices) and peripherals (docking stations, cables, chargers, webcams, etc.). Failing to return equipment or returning damaged equipment will result in you receiving an invoice from the city for the replacement value of the equipment. The failure to pay that invoice will result in the amount payable being referred to collections.


Contact

Technology Services
Web: www.denvergov.org/supportnow
Phone: 720-337-4357
Address: Technology Services
               
201 W. Colfax Ave., 3rd Floor
               
Denver, CO 80202

RTD Passes

Below is information on the City and County of Denver RTD EcoPass program upon employment separation from the City and County of Denver.

RTD EcoPass

If you are enrolled in the City and County of Denver RTD EcoPass program, your EcoPass smart card will be deactivated upon your separation from the City and County of Denver.


Contacts

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202

Employee Parking Contract Cancellation

Below is information on canceling your parking contract upon employment separation from the City and County of Denver.

Parking Cancellation for facilities managed by DOTI Curbside & Parking 

To cancel your employee monthly parking contract for a City and County of Denver, Department of Transportation & Infrastructure, Curbside and Parking managed parking facility, complete the Parking Cancellation Form and return it to Curbside and Parking, as soon as possible prior to your last day of parking at the facility. Curbside & Parking will then process the form and submit it to the Controller’s Office, Payroll Division to stop payroll deductions. There are no pro-rated payments or refunds, so if you cancel your parking any time after the first day of any month, you must pay for the entire month of parking. All issued parking access device(s) must be returned to Curbside & Parking on your last scheduled parking day. Unreturned access devices are subject to additional parking fees.


DHS/Castro Building Parking Cancellation

If you have a parking contract with DHS, your parking will be canceled automatically upon your separation from the City and County of Denver. If you are moving to another building or department/agency within the City and County of Denver, you must cancel your parking. All issued parking access devices and /or parking hang-tags must be returned to Claudia Chavez or the Castro Building security desk prior to your last scheduled parking day.


Contacts

For Facilities Managed by Public Works Parking Operations
     Web: https://denvercity.sharepoint.com/SitePages/Employee-Parking-or-Rent-a-City-Vehicle.aspx
     Email: Parking.Operations@denvergov.org

For DHS
     Email: claudia.chavez@denvergov.org
     Phone: 720-944-6494

 

 

 

Employee Assistance Program

Below is information on the Employee Assistance Program following employment separation from the City and County of Denver. 

Services

The GuidanceResources® Employee Assistance Program offers City and County of Denver employees and their families free confidential support in the following areas:

  • Confidential consultation on personal issues
  • Legal information and resources
  • Information, referrals and resources for work-life needs
  • Financial information, resources and tools
  • Online information, resources and tools

GuidanceResources® services are available 24 hours a day, seven days a week online and by telephone; and counselors can arrange for in-person services to be provided as needed.


Service Continuation Eligibility

GuidanceResources® services are available to employees and their families 90 days following the employee’s last day of employment with the City and County of Denver.


Contacts

GuidanceResources® Employee Assistance Program
     Web: www.guidanceresources.com (enter Denver web ID: DENVEREAP)
     Phone: 877-327-3854

 

 

ARAG Legal Services

Below is information on the ARAG Legal Services following employment separation from the City and County of Denver.

Services

UltimateAdvisor® Legal insurance from ARAG offers you affordable reliable counsel when something in life turns into a legal issue, like a dispute with a contractor, a traffic ticket or the need for estate planning, including preparation of a trust.


Service Continuation Eligibility

For employees enrolled in ARAG UltimateAdvisor® legal services plan, these are available to departing employees through the last day of the month in which they are employed with the City and County of Denver. 


Contacts

ARAG Legal Center
     Web: www.ARAGLegalCenter.com (enter Denver web ID: 18168ccd)
     Phone: 800-247-4184

 

 

Sick and Vacation Leave – Accrued Hours Pay-Out

Below is information on the accrued hours pay-out for sick and vacation leave upon employment separation from the City and County of Denver.

Unused Accrued Vacation Leave Hours

If you separate employment with the City and County of Denver, you shall receive payment for all accrued vacation and compensatory time for which you are eligible according to the provisions of Career Service Rule 9 PAY ADMINISTRATION(PDF, 357KB) and Career Service Rule 10 PAID LEAVE(PDF, 269KB). If you accrue sick and vacation leave (must have been employed prior to January 1, 2010) upon separation from the City and County of Denver, you will be paid for the unused portion of accumulated vacation leave.


Unused Accrued Sick Leave Hours

The following table applies to the pay-out of sick leave upon separation for any reason other than death or retirement (the sick payout is equal to your current sick leave balance MINUS the value listed below):

Years of Service Subtract from balance
<5 No pay out
5 (5 X 40 hours) or 200 hours
6 (6 X 40 hours) or 240 hours
7 (7 X 40 hours) or 280 hours
8 (8 X 40 hours) or 320 hours
9 (9 X 40 hours) or 360 hours
>10 (10 X 40 hours) or 400 hours

For employment separation due to retirement or death, you shall be paid at your regular rate of pay for one-half of all accumulated sick leave credits existing on the effective date of separation or death, or in accordance with the method described above (whichever is higher), but not to exceed 560 paid hours.


Sick and Vacation Leave Accrual Calculations for Last Month Worked

Employees eligible to earn sick and vacation leave, who separate employment before the last day of a month, shall earn sick and vacation in that month according to the following proration schedules:

Hours worked (including paid leave) in the last month Vacation hours earned
Years of Service
   0 < 5 5 < 10 10 < 15 >15
 0-39 0 0 0 0
40-79 2 2.5 3 3.5
80-119 4 5 6 7
120-139 6 7.5 9 10.5
≥140
8 10 12 14

 

Hours worked (including paid leave) in the last month  Sick hours earned
 0-29 0
30-79 2
80-119 4
120-139 6
≥140 8

For more information about leave payouts, refer to (PDF, 269KB)Career Service Rule 10 PAID LEAVE(PDF, 269KB).


Contacts

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Phone: 720-913-5186
     Address: Controller's Office, Payroll Division
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

Paid Time Off – Accrued Hours Pay-Out

Below is information on the accrued hours pay-out for paid time off upon employment separation from the City and County of Denver.

Unused Accrued PTO Hours

If you separate employment with the City and County of Denver, you shall receive payment for all accrued paid time off (PTO) and compensatory time for which you are eligible according to the provisions of Career Service Rule 9 PAY ADMINISTRATION(PDF, 357KB) and Career Service Rule 10 PAID LEAVE(PDF, 269KB). If you accrue PTO (and are employed on or after January 1, 2010, or elected to enroll in the PTO plan January 2010) upon separation from the City and County of Denver, you will be paid for the accrued unused portion of accumulated PTO and the special bank PTO hours (if applicable).


PTO Leave Accrual Calculation for Last Month Worked

If you are enrolled in the PTO benefit plan and separate employment before the last day of a month, you shall earn PTO in that month according to the following proration schedule:

Hours worked (including paid leave) in the last month PTO hours earned
Years of Service
  ≤ 0.5  0 < 5  5 < 10 10 < 15 > 15
0-29 0 0 0 0 0
30-79 2.5 3 3.75 4.5 4.75
80-119 5 6 7.5 9 9.5
 ≥140  10 12 15 18 19

For more information about leave payouts, refer to Career Service Rule 10 PAID LEAVE.


Contacts

Office of Human Resources, Career Service Rules
     
Web: www.denvergov.org/Government/Departments/Office-of-Human-Resources/public-notices/career-service-rules-and-revisions
     Phone: 720-337-4357 

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Phone: 720-913-5186
     Address: Controller's Office, Payroll Division
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

Personal Holiday and Administrative Leave–Accrued Hours

Below is information on the accrued hours of personal holiday and administrative leave upon employment separation from the City and County of Denver.

Personal Holiday Hours

Full-time status employees are allotted eight personal holiday hours to be used on an agreed upon date by the employee and the city to be used within the calendar year. Unused personal holiday hours are not paid-out after the employee separates employment from the City and County of Denver.

For more information about holidays, refer to Career Service Rule 10 PAID LEAVE.


Administrative Leave Hours 

Unused administrative leave hours (including exemplary performance administrative leave) are not paid-out after an employee separates employment from the City and County of Denver. For more information about leave payouts, refer to

Career Service Rule 10 PAID LEAVE.


Contacts

Office of Human Resources, Career Service Rules
     
Web: www.denvergov.org/Government/Departments/Office-of-Human-Resources/public-notices/career-service-rules-and-revisions
     Phone: 720-337-4357 

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Phone: 720-913-5186
     Address: Controller's Office, Payroll Division
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

Final Paycheck and Pay-Out Check

Below is information on your final paycheck and pay-out check upon employment separation from the City and County of Denver.


Final Paycheck

Your final paycheck is for hours worked during your last pay period and will be paid on the next pay cycle in accordance with the payroll schedule on page 23. You will receive your final paycheck according to your payment elections and distributions in Workday. All voluntary deductions, listed in the table below, will continue to be debited. If you miss the deadline or have questions email payroll.


Separation Pay-Out

Your separation pay-out is for any accrued sick leave, vacation leave, paid time off, and compensatory time eligible for pay-out as outlined in Career Service Rule 10 PAID LEAVE. The Controller’s Office, Payroll Division will audit your separation pay-out before processing to ensure accuracy. This audit may take up to 60 days. The separation pay-out will be direct deposited into the main balance account you have elected in Workday. The separation pay-out stub will be mailed to your current address in Workday. If your payment elections, distributions, and/or mailing address change after your employment separation from the city, it is imperative that you email payrolldivision@denvergov.org to avoid delay.


Modify Your Payment and Personal Information

You will receive your final paycheck according to your payment elections and distributions in Workday. The separation pay-out will be direct deposited into the main balance account you have elected in Workday. The following job aids will step you through the business process to review and modify your payment and personal information:

Voluntary Deductions

All voluntary deductions, listed in the table below, will continue to be debited. Please refer to the voluntary deduction examples below.

Description Pay Period of the Month
 Bicycle Locker Rental N Y N
Castro Parking Pre-Tax N Y N
DPL Bannock Lot Parking Y Y N
Fitness Center DEN N Y N
Fitness Center - Webb Building N Y N
Parking Before-Tax N Y N
Qualified Parking Y N N
Recreation Card N Y N
RTD EcoPass Pre-Tax N Y N
 Teamsters Local 17 Y Y N

 


2021 Payroll Schedule

Below you will find the payroll schedule for 2021

Pay Period  Pay Period Begin Date Pay Period End Date Paycheck Date
12/19/2021  1/1/2022 1/7/2022
2 1/2/2022 1/15/2022 1/21/2022
3 1/16/2022 1/29/2022 2/4/2022
4 1/30/2022 2/12/2022 2/18/2022
5 2/13/2022 2/26/2022 3/4/2022
6 2/27/2022 3/12/2022 3/18/2022
7 3/13/2022 3/26/2022 4/1/2022
8 3/27/2022 4/9/2022 4/15/2022
9 4/10/2022 4/23/2022 4/29/2022
10 4/24/2022 5/7/2022 5/13/2022
11 5/8/2022 5/21/2022 5/27/2022
12 5/22/2022 6/4/2022 6/10/2022
13 6/5/2022 6/18/2022 6/24/2022
14 6/19/2022  7/2/2022 7/8/2022
15 7/3/2022 7/16/2022 7/22/2022
 16 7/17/2021 7/30/2022 8/5/2022
17 7/31/2022 8/13/2022 8/19/2022
18 8/14/2022 8/27/2022 9/2/2022
19 8/28/2022 9/10/2022 9/16/2022
20 9/11/2022 9/24/2022 9/30/2022
21 9/25/2022 10/8/2022 10/14/2022
22 10/9/2022 10/22/2022 10/28/2022
23 10/23/2022 11/5/2022 11/10/2022*
24 11/6/2022 11/19/2022 11/25/2022
25 11/20/2022 12/3/2022 12/9/2022
26 12/4/2022 12/17/2022 12/23/2022

*Due to Veterans Day holiday on November 11, 2022, the pay day is moved to November 10, 2022.


Contacts

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Phone: 720-913-5186
     Address: Controller's Office, Payroll Division
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

W-2, Contact and Past Employment Verification Information

Below is information on W-2 tax forms, updating contact information, and verification of past employment upon separation from the City and County of Denver. 

W-2 Tax Forms

Your W-2 tax form for this year will be mailed to your address on record at the beginning of the following year. If you previously elected to receive your W-2 online but have separated from employment with the City and County of Denver, your W-2 tax form will be mailed to your address on record at the beginning of the following year. If your mailing address changes, contact the Office of Human Resources with your updated information by December 31 of the same year in which you anticipate receiving your W-2 tax form for wages paid to you by the City and County of Denver.


Contact Information Updates 

If you have the City and County of Denver listed as your employer on social media sites and/or business-related organizations to which you have professional memberships, please ensure to update your contact information with those organizations (mailing address, phone number, email, your new employer’s name, etc.).


Verification of Past Employment

If you need a wage/income verification of past employment from the City and County of Denver, you may direct the entity requesting the verification to at https://www.verifent.com/log-in. Please note that new Verifent users will need to register and create an account before proceeding. When prompted, enter the following organization code for City and County of Denver: K7RE4Y. Be prepared to provide the employee's date of birth and last four digits of the social security number.

For additional information on this process, please visit Verifent.


Contacts

Controller's Office, Payroll Division
     Web: www.denvergov.org/payroll
     Email: PayrollDivision@denvergov.org
     Phone: 720-913-5186
     Address: Controller's Office, Payroll Division
                    201 W. Colfax Ave., 4th Floor
                    Denver, CO 80202

Employee Verifications through Verfient
     Web: https://www.verifent.com/log-in

Unemployment Benefits Information

Unemployment benefits are temporary benefit payments paid by the Colorado Department of Labor and Employment (CDLE) to individuals who are unemployed through no fault of their own.

Unemployment Benefits Eligibility

To qualify for unemployment benefits, you must meet all eligibility guidelines established by the CDLE. Please review the CDLE Unemployment Guide for more information.


Applying for Unemployment Benefits

You may file an unemployment claim with the CDLE in-person, over the phone or online. It can take four to five weeks to complete the processing of your claim for unemployment insurance benefits.


Contacts

Colorado Department of Labor and Employment
      Web: www.colorado.gov./CDLE
      Phone: 303-318-9000 (within Denver-metro area)
                  1-800-388-5515 (outside Denver-metro area)

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202                   

Confidentiality Information

Below is information regarding any on-going requirements that may exist after your separation from the City and County of Denver.

Code of Ethics

Questions related to any on-going requirements that may exist after your separation from the City and County of Denver under the department/agency’s confidentiality agreement or the Denver Code of Ethics, contact the Office of Human Resources and/or the Denver Board of Ethics.


Contacts

Board of Ethics
     Web: www.denvergov.org/ethics
     Email: lori.weiser@denvergov.org
     Phone: 720-868-8412
     Address: Webb Municipal Building
                    201 W. Colfax Ave., Dept. 703

Office of Human Resources, Benefits
     Web: www.denvergov.org/benefits
     Email: OHRBenefits@denvergov.org
     Phone: 720-913-5697
     Address: Office of Human Resources, Benefits
                     201 W. Colfax Ave., 4th Floor
                     Denver, CO 80202