Entity Registration

What is an Entity Registration?

Denver’s Department of Excise and Licenses is creating online applications for business licenses. This will streamline how the department collects information and it will reduce the amount of information you have to provide when you renew or make changes to your licenses.

The new Entity Registration record captures ownership information for your business or organization. When you fill out your first online business license application package, you will be required to complete an Entity Registration application. If you complete another online business license application in the future, you can provide your Entity Registration Record ID and won’t be required to fill out the Entity Registration again.

 

 Basic Information

Where can I find my Entity Registration ID?

If you have applied for a Retail Tobacco Store license or Child Care Center license through Denver’s Permitting and Licensing Center, then you have an Entity Registration Record ID. To find it:

  1. Log in to Denver’s Permitting and Licensing Center.
  2. Under the “Business, Short-Term Rental, and Occupational Licensing” section, select “Renew or Manage.”

Here you will see all records associated to your user account, including your Entity Registration and its corresponding Record ID. The record ID will be in a YEAR-ENTITY-####### format (ex: 2020-ENTITY-1234567). What is my Entity Type?

An Entity Type is the legal structure of your business or organization. There are five common Entity Types:

  • For-Profit Corporations
  • Limited Liability Companies
  • Non-Profit Corporations
  • Partnerships
  • Sole-Proprietor

If you don’t know which Entity Type applies to your business or organization, contact the Colorado Secretary of State’s Office for more information.

 

 

What is my Entity Type?

An Entity Type is the legal structure of your business or organization. There are five common Entity Types:

  • For-Profit Corporations
  • Limited Liability Companies
  • Non-Profit Corporations
  • Partnerships
  • Sole-Proprietor

If you don't know which Entity Type applies to your business or organization, contact the Colorado Secretary of State's Office for more information.

 

What is the "True Name" of my business?

If you operate as a Sole-Proprietor, this is your full, legal name.

If you operate as any other type of Entity, this is the legal name of your business or organization that you used when you registered with the Colorado Secretary of State or other similar state business registration division.

 

Is there a fee for this application?

No, there is no fee for an Entity Registration Application. Please note: You will be required to pay fees for individual business licenses. Fees vary by license type.

 

Does my Entity Registration Expire?

No, your Entity Registration does not expire. However, you should keep the information up-to-date. If you need to make changes to your Entity Registration, review the “Keeping your Entity Registration Up-to-Date” section below.

 

What is an Organizational document?

An organizational document may be a document such as the following:

  • Articles of Incorporation
  • By-Laws
  • Certificate of Good Standing
  • Corporate Governance Documents
  • Operating or Partnership Agreement

 

 

The Entity Registration Application

Process Overview

The first time you use Denver’s new Brick and Mortar Business License Wizard, we will automatically add an Entity Registration application to your Application Package. After you submit your application package, we will strive to review the information you provided within seven to ten business days. If we need any further information to approve your Entity Registration, we will reach out to you via the e-mail address(es) you provide during the application process.

 

Required Information for Sole-Proprietors

If you operate as a Sole-Proprietor, you will need to provide the following information during the application process:

General Entity Registration Information

  • A list of any Trade Names under which the entity operates

Owner Information

  • Details about the owner, including their name, date of birth (DOB), home address, and contact information
  • Valid State or Federally Issued ID for the owner

 

Required Information for Corporations, Partnerships, and LLCs

If you operate as a for-profit or non-profit corporation, a partnership, or a limited liability company, you will need to provide the following information during the application process:

General Entity Registration Information

  • A list of any Trade Names under which the entity operates
  • A copy of the entity’s Articles of Incorporation, Bylaws, Certificate of Good Standing, Operating Agreement, Partnership Agreement or other applicable Organizational Documents

Owner Information

The following information for any person who owns 10% or more of the entity, either directly or through another entity:

  • Details including their name, date of birth (DOB), home address, and contact information

 

 

Keeping Your Entity Registration Up To Date

Update Ownership Information: Child Care Center License

WHEN TO FILE

You must file an Entity Registration Ownership Information Update application in order to:

  • Add an owner who will own 10% or more of the entity, either directly or through another entity
  • Remove an owner
  • Update an owner’s contact information
  • Update any individual’s ownership interest.

This application must be filed and approved before a new owner commences employment, or within 72 hours of an owner termination or contact information change.

HOW TO FILE

Please complete the Child Care Center License Amendment Application(PDF, 1MB).

  • If no more than 50% of the ownership interest in the business is changing, a fee is not required:

Please complete a (PDF, 1MB)Child Care Center License Amendment Application.(PDF, 1MB) Please use the link on the right-hand side of this page to access our online licensing portal. Once you arrive at the "My Licenses" page, select the "Amendment" action for the record you wish to update, and then follow the prompts. You will select "Notification" and click on "Continue Application". On the next page, select "Other" and then "Upload" the completed Child Care Center License Amendment Application(PDF, 1MB). Don't forget to click on "Continue Application" and check the box next to "Oath" and then "Submit". 

  • If more than 50% of the ownership interest in the business is changing:

Mail the application and a $100 check payable to “Manager of Finance” to:

Excise and Licenses - Dept 206
201 W Colfax Ave
Denver, CO 80202

 

 

Update Ownership Information: Retail Tobacco Store License

WHEN TO FILE

You must file an Entity Registration Ownership Information Update application in order to:

  • Add an owner who will own 10% or more of the entity, either directly or through another entity
  • Remove an owner
  • Update an owner’s contact information
  • Update any individual’s ownership interest.

This application must be filed and approved before a new owner commences employment, or within 72 hours of an owner termination or contact information change.

HOW TO FILE

Please complete the Retail Tobacco Store License Amendment Application(PDF, 1MB).

  • If no more than 50% of the ownership interest in the business is changing, a fee is not required:

Please complete a Retail Tobacco Store License Amendment Application(PDF, 1MB). Please use the link on the right-hand side of this page to access our online licensing portal. Once you arrive at the "My Licenses" page, select the "Amendment" action for the record you wish to update, and then follow the prompts. You will select "Notification" and click on "Continue Application". On the next page, select "Other" and then "Upload" the completed Retail Tobacco Store License Amendment Application(PDF, 1MB). Don't forget to click on "Continue Application" and check the box next to "Oath" and then "Submit". 

  • If more than 50% of the ownership interest in the business is changing:

Mail the application and a $100 check payable to “Manager of Finance” to:

Denver Department of Public Health and Environment
101W Colfax Ave, Suite 700
Denver, CO 80202

Update Trade Names

WHEN TO FILE

Please complete an Entity Registration Trade Name Update application when you wish to start or stop using a trade name.

This application must be filed within 30 days of the change taking place.

HOW TO FILE

You may file this online

Step 1: Log in to Denver's Permitting and Licensing Center. (Remember to use the email and password that you used to create the account.)

Step 2:  Go to "My Records" section.

Step 3: Find the Entity Registration license type that you wish to update.

Step 4: In the Action column, click on the Amendment button that is next to your Entity Registration that you want to update.

Step 5: Click on the button for "Update Trade or Location Name".

Step 6. Follow the prompts and the pages. To move through the pages, click on "Continue Application".

Change Entity Name or Type: Child Care Center License

WHEN TO FILE

Please complete an Entity Registration Name or Type Change application when:

  • The legal entity type of the business changes (from an LLC to a corporation, for example).
  • The true name of the entity or person holding the license changes

This application must be filed within 30 days of the change taking place.

HOW TO FILE

Please complete a (PDF, 1MB)Child Care Center License Amendment Application.(PDF, 1MB) Please use the link on the right-hand side of this page to access our online licensing portal. Once you arrive at the "My Licenses" page, select the "Amendment" action for the record you wish to update, and then follow the prompts. You will select "Notification" and click on "Continue Application". On the next page, select "Other" and then "Upload" the completed Child Care Center License Amendment Application.(PDF, 1MB) Don't forget to click on "Continue Application" and check the box next to "Oath" and then "Submit". 

 

 

Change Entity Name or Type: Retail Tobacco Store License

WHEN TO FILE

Please complete an Entity Registration Name or Type Change application when:

  • The legal entity type of the business changes (from an LLC to a corporation, for example).
  • The true name of the entity or person holding the license changes

This application must be filed within 30 days of the change taking place.

HOW TO FILE

Please complete a Retail Tobacco Store License Amendment Application(PDF, 1MB). Please use the link on the right-hand side of this page to access our online licensing portal. Once you arrive at the "My Licenses" page, select the "Amendment" action for the record you wish to update, and then follow the prompts. You will select "Notification" and click on "Continue Application". On the next page, select "Other" and then "Upload" the completed Retail Tobacco Store License Amendment Application.(PDF, 1MB) Don't forget to click on "Continue Application" and check the box next to "Oath" and then "Submit". 

 

Update Contact Info

WHEN TO FILE

Please complete an Update Contact Information application when the main contact, mailing address, or optional email recipient information for a business changes.

This application must be filed within 72 hours of the change taking place.

HOW TO FILE

You may file this online

Step 1: Log in to Denver's Permitting and Licensing Center. (Remember to use the email and password that you used to create the account.)

Step 2:  Go to "My Records" section.

Step 3: Find the Entity Registration license type that you wish to update.

Step 4: In the Action column, click on the Amendment button that is next to your Entity Registration that you want to update.

Step 5: Click on the button for "Update Contact Information".

Step 6. Follow the prompts and the pages. To move through the pages, click on "Continue Application". 

Watch the video below and it will walk you step by step through the process.