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November 2019 Coordinated Election Timeline

 

July 18, 2019

(110 days before election)

Resolution to Change Plan of Representation

Last day for board to adopt a resolution to submit a proposal to change the school district plan of representation. Colo. Rev. Stat. § 22-31-105

July 26, 2019*

(100 days before election)

Notification to county clerk

Notify the county clerk in writing by this date that the school district will participate in the coordinated election. The board must take formal action prior to this date to participate in the coordinated election and to designate an election official. Colo. Rev. Stat. §§ 1-1-104(8); 1-1-106(5); 1-7-116(5)

 

 

August 7, 2019

(no more than 90 days

before election)

Call for nominations

First day for designated election official to publish a call for nominations for school director election. The call shall state which director offices will be voted upon at the election, where to

obtain nomination petitions, the number of signatures required and the deadline for submitting the nominating petition. Colo. Rev. Stat. § 22-31-107(1.5).

 

Nomination petitions

First day for nomination petitions to be circulated. No petition shall be circulated prior to this date.  Colo. Rev. Stat. §§ 1-4-

803(1)(b); 22-31-107(2)

August 22, 2019

(75 days before election)

Call for nominations

Last day for designated election official to publish a call for nominations. Colo. Rev. Stat. § 22-31-107(1.5).

 

August 27, 2019

(70 days before election)

Intergovernmental agreement

Last day for school district to sign an intergovernmental agreement with the county clerk to conduct the election in each county in which the school district is located. Colo. Rev. Stat.§§1-7-116(2); 22-31-103(2)

 

 

 

August 30, 2019

(67 days before election)

Nomination petition

Last day for school director candidates to file a nomination petition with circulators’ notarized affidavits, a notarized acceptance of nomination and written notice of intent to be a candidate. Colo. Rev. Stat. §§ 1-4-803(2); 22-31-107(2).

 

Candidate audio recording

Last day for a candidate to submit to the county clerk an audio recording of the pronunciation of his or her name exactly as it is provided in the candidate’s statement of intent. 8 CCR 1505-1, Rule 4.6.2.

 

File a Statement of Intent

File a written Statement of Intent no later than (67) days before the election date. (C.R.S. § 22-31-107(2)

 

August 30, 2019*

(64 days before election)

Write-in candidates

Last day for school director write-in candidate to file affidavit of intent to be a candidate. Colo. Rev. Stat. §§ 1-1-106(5); 1-4-1102(2).

Date TBD

(5 days after sufficiency determination)

Protest of Nomination

If the Elections Division determines that a petition is insufficient, the candidate named in the petition may petition the district court within five (5) days for a review of the

determination. (C.R.S. §§ 1-1-113 & 1-4-909(1.5))

September 3, 2019

(63rd day before election)

Cancellation of the election

Election may be canceled if, at the close of business, there is no contest for any office, including candidates filing affidavits of intent to be a write-in. If instructed by resolution of the board of education, the designated election official may cancel the election

and declare candidates to be elected. Colo. Rev. Stat. § 1-5-208(1.5).

 

 

 

 

 

 

September 6, 2019

 (60 days before election)

Ballot order

Last day to establish arrangement of candidates’ names on the ballot by lot. The designated election official shall notify the candidates of the time and place of the lot drawing. Colo. Rev. Stat.§ 1-5-406.

Certify ballot content

Last day for designated election official to certify the content of the ballot to the county clerk. The ballot content shall include the name and office of each candidate and any ballot issue(s) to be voted on. Colo. Rev. Stat.§ 1-5-203(3)(a); 8 CCR 1505-1 Rule 4.5.

 

Online Posting of Candidate Information

Deadline for school districts in which at least 1,000 pupils are enrolled to post, in a “prominent area” on the district’s website, each candidate’s required contact information. The information must be organized in alphabetical order by candidate surname. The district may provide hyperlinks to the Secretary of State’s website, if any of the candidate’s information is posted there. Colo. Rev. Stat. § 22-31-107(2.5).

 

Regular Biennial School Electioneering Communication

If the communication mentions school board candidates before the Biennial School Election

October 7th*

(30 days before election)

24 Hour Notice of Major Contributor

(MC) report period starts 30 days before the Election and concludes the day before the election. Report is due within 24 hours of receiving a Major Contribution. Does not apply to IECs and 527s.

October 16, 2019

(20 days before election)

Election notice

Last day for designated election official or coordinated election official to publish notice of election in newspaper and mail a copy of notice to county clerks of counties where school district is located. Colo. Rev. Stat. §§ 1-5-205(1), (2). Publication of an election notice by the county clerk satisfies this requirement. Colo. Rev. Stat. § 1-5-205(1.4). Sample ballots may be used if they contain all the information. Colo. Rev. Stat. § 1-5-205(1.3). 48 Hour Notice of Independent Expenditure (IE) report period starts 30 days before the Election and concludes the day before the Election. Report is due within 48 hours of spending. Only applies to IECs.

 

 

 

November 5, 2019

ELECTION DAY

Polls open at 7 a.m. and remain open until 7 p.m. Colo. Rev. Stat.§ 1-7-101. If any eligible elector, or member of the eligible elector’s immediate family, is confined in a hospital or place of residence or is unable to vote in person due to emergency conditions arising after the deadlines by which ballots are mailed, then the elector may apply for a replacement ballot before 5 p.m. on Election Day; the replacement ballot must be returned by 7p.m. on Election Day. Colo. Rev. Stat. § 1-7.5-115.

November 27, 2019

(22 days after election)

Survey of returns

Last day for the canvass board to certify to the designated election official the official abstract of votes for the school district. Colo. Rev. Stat. § 1-10-203(1).

Immediately following

the preparation and

certification of the final

abstract of votes

Certificate of election

Immediately after the final abstract has been prepared and certified, the designated election official shall notify the candidates of their election to office and deliver the certificate of election. Colo. Rev. Stat. § 1-11-103(1).

 

 

December 5, 2019

Thirty days after election

Electioneering communications

Any person who expends one thousand dollars or more per calendar year on electioneering communications shall submit reports to the secretary of state in accordance with the schedule currently set forth in 1-45-108 (2), C.R.S., or any successor section. Such reports shall include spending on such electioneering

communications, and the name, and address, of any person that contributes more than two hundred and fifty dollars per year to such person described in this section for an electioneering communication. In the case where the person is a natural person, such reports shall also include the occupation and employer of such natural person. The last such report shall be filed thirty days after the applicable election.

December 7, 2019

(no later than 10 days after

receiving certificate of

election, if abstract

received on Nov. 27)

Oath of office

Candidate must take the oath of office no later than 10 days after receiving the certificate of election or the seat shall be deemed vacant. Colo. Rev. Stat. § 22-31-125.

December 12, 2019

(within 15 days after district

receives the official abstract

of votes if abstract received

on Nov. 27)

Organizational meeting

Within 15 days after receiving the official abstract of votes, school board will hold officer election and reorganization meeting. Colo. Rev. Stat. § 22-32-104(1).

 

Promptly following the

organizational meeting

Send information to CDE

Send the names, address and length of term of office of each school director and the date of election or appointment of each board officer to the Colorado Department of Education. Colo.Rev. Stat. § 22-32-109(1)(d).