Event Facilities

Applications ARE NOT accepted by email at any time and NO paper application is available to complete. All reservation requests are accepted online or in-person only and must be submitted at least 30 days in advance.

1. View instructions on how to complete your reservation request 
2. Start your online reservation request in the DPR Online Service Center
3. Nonrefundable $210 down payment DUE at time of booking
4. Within 2 business days of submitting a request, you will receive an email regarding the status of your request

Permit Requirements

The following requirements must be met no later than 21 calendar days prior to event:

1. All fees paid in full
2. Proof of insurance coverage
   • If serving alcohol: Host Liquor Liability coverage is required
   • If selling alcohol: Liquor Liability is required + a special event liquor permit must be acquired from the Denver Dept. of Excise and Licenses
   • View permit insurance requirements(PDF)
     
   • View Certificate of Insurance example (PDF)
   • View alcohol sales and service requirements (PDF)
3. Permit holder must complete a walk-through with an Event Facilitator (see instructions in panel below)

When all requirements are met by the deadline (21 calendar days prior to event date) approved permits will be sent via email no later than 14 business days prior to event date.

Schedule a Tour:

Free, guided one (1) hour tours are available for parties who wish to see the interior of an event facility and ask additional questions before submitting a reservation application. Registered tour attendees are invited to bring one guest. View instructions on how to schedule a tour.

Schedule a Walk-through (for permit holders only):
A one (1) hour walk-through with a DPR Event Facilitator is required to obtain your approved Event Facility Permit. The walk-through will cover day-of event logistics. Permit holders are strongly encouraged to bring any vendors, family or friends who will play a role in your event. Permit holders are limited to one walkthrough. View instructions on how to schedule a walk-through.

Visit the DPR Online Service Center

Tour and walk-through schedules are updated on the 25th of each month.
Walk-throughs do NOT need to be scheduled earlier than 60 days prior to your event date.

Applications will only be accepted for dates within the current quarter. Any applications submitted for dates outside the quarterly booking timeline will automatically be denied.

Recreation Center Rentals follow a quarterly booking timeline:

    Spring Quarter 2020

• Dates: 3/10/2020 – 5/18/2020
• Registration Opens: 2/25/2019 at 12pm

    Summer Quarter 2020

• Dates: 5/9/2020 – 8/10/2020
• Registration Opens: 5/5/2020 at 12pm

    Fall Quarter 2020

• Dates: 8/11/2020 – 11/17/2020
• Registration Opens: 7/28/2020 at 12pm

 Winter Quarter 2020/2021

• Dates: 11/18/2020 – 3/8/2021
• Registration Opens: 11/4/2020 at 12pm

1. Review the Recreation Facility Permitting Policy
2. Submit your request no later than 2 weeks prior (3 weeks for after-hours rentals) to desired rental date. For rentals with less than 2 weeks' advance notice, contact center directly. 
   
3. Download instructions for online booking (PDF) to ensure the process goes smoothly.
4. Visit the DPR Online Service Center and start your application.
5. Rental applications will receive a response within four (4) business days.

Pools and gyms are currently unavailable to reserve online. Please contact the recreation center directly to inquire.

View recreation center amenities on page 2 of our Find Your Fit guide (PDF)

Fees

There is no fee to apply for a Recreation Center rental permit, either online or in person. Fees will be added to the permit application once availability of the requested rental space is confirmed.

Permit Requirements

Once space availability is confirmed, the following requirements must be met no later than 7 calendar days prior to the event to obtain the rental permit:

• All fees paid in full
• Proof of insurance coverage (if applicable):
  • Insurance is required for any event in which 100 or more attendees are expected, or any event that involves significant risk of injury or property damage, regardless of the number of attendees.
  • Copy of insurance must be sent directly to the Recreation Center Rental Team at RecreationCenterRentals@denvergov.org
  • View the Recreation Facility Permitting Policy (PDF)
  • View the Rental Insurance Requirements Information Sheet(PDF)
  • View the Certificate of Insurance example (PDF)

• All cancelations must be submitted to the Recreation Center Rental team at RecreationCenterRentals@denvergov.org or 720-865-0548.
  
  
• Cancelations submitted seven (7) or more calendar days before the reservation date – a full refund will be issued

• Cancelations submitted less than seven (7) calendar days before the reservation date – no refund will be issued.

View the Recreation Facility Permitting Policy here. 

What equipment is available?
Additional equipment, such as projectors or sound systems are available, upon request.

What is the alcohol and smoking policy?
Alcoholic beverages, smoking, and the use of smoking devices is prohibited on recreation center property.

Can we decorate?
Yes! Decorations must be setup and cleaned up within the requested permit time. Decorations must not cause permanent damage to any standing structure in the facility. Confetti, birdseed, and rice are not permitted on the property. The recreation center does not provide any utensils, plates, cups, serving dishes, tablecloths, etc.

Can we host an event after the building is closed?
Contact the center for specific details. Additional fees will apply.

Is entertainment allowed?
Yes! Music and noise must be kept at a reasonable volume level and is up to the discretion of recreation staff.

What about catering?
You may use any catering service you like. No restrictions. Please note the use of the kitchen is only for “staging” food service (warming and layout of food.) No food preparation of any kind is allowed.

What if I want to have a birthday party in the swimming pool?
Contact the center for specific details. Additional fees will apply.

How far in advance can I book?
All online requests must be submitted at least 14 days in advance. Rentals cannot be booked outside of the current booking quarter. Contact the center directly for bookings at least 72 hours in advance.

What if I want to permit an athletic field, picnic area, or special occasion facility?
Athletic fields, picnic areas, and special occasion facilities must be requested through the Denver Parks and Recreation Facility Use Permit Office by emailing park.permits@denvergov.org

Are there discounted rates for non-profit organizations?
Yes! Non-Profit rates are available. Contact the center directly for discount information.