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Employee Separation

If your employment with the city ends due to resignation, dismissal, retirement or any other reason we have compiled the below information to help you tie up any loose ends.

REMINDER: Notify OHR, supervisor and payroll upon separation.

Or view the sections of the Employee Separation Guide below

Resignations and Retirements

Resignation is the voluntary separation by an employee from the Career Service. An employee in the Career Service may designate his or her resignation as a retirement when he or she meets the eligibility requirements of the Denver Employees Retirement Plan (DERP).

It is the responsibility of an employee who plans to resign in good standing from the Career Service to provide written notice to his or her immediate supervisor at least ten (10) calendar days in advance of the employee’s last day as a city employee. The appointing authority may waive this time requirement for good and sufficient reasons. The Office of Human Resources department/agency Human Resource service team shall be notified of the resignation so the separation may be processed.

For more information about voluntary separation effective dates, see Career Service Rules under Employee Resources on www.denvergov.org/humanresources.

Involuntary Separations

 

For involuntary separations (dismissal, disqualification, lay-off, unsuccessful completion of employment probation, or death), the effective date of the separation shall be determined by the department/agency. The employee, the Office of Human Resources, Records and Payroll shall be notified of the involuntary separation effective date in writing by the department/agency and/or the Office of Human Resources so the separation may be processed.

For more information about involuntary separation effective dates, see Career Service Rules under Employee Resources on www.denvergov.org/humanresources.

Employment Separation Date Contacts

 

Office of Human Resources:

Web:

www.denvergov.org/humanresources

Phone

720.377.4357

Address:

Office of Human Resources

201 W. Colfax Avenue, Dept. 412
Denver, CO 80202

Controller’s Office, Payroll Division:

Web:

www.denvergov.org/payroll

Phone:

720.913.5160

Email:

PayrollDivision@denvergov.org

Address:

201 W. Colfax Avenue, 4th Floor
Denver, CO 80202

 

 

 

The chart below indicates when your active benefit coverage will end and if you have the option for continuation of coverage after your separation from the City and County of Denver.

Plan

Coverage Ends

Continuation Available?

Medical

Last day of the month in which your employment ends*

YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)

Dental

Last day of the month in which your employment ends*

YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)

Vision

Last day of the month in which your employment ends*

YES (COBRA eligible or you can purchase a policy through the Health Insurance Marketplace)

Life Insurance

Date employment ends

YES (Conversion or Portability of the Life Insurance Policy)

Accidental Death and Dismemberment (AD&D) Insurance

Date employment ends

YES (Conversion or Portability of the Life Insurance Policy)

Short Term Disability (STD)

Date employment ends

NO (unless you are currently approved for an open STD claim and are receiving STD benefit payments)

Long Term Disability (LTD)

Date employment ends

NO (unless you are currently approved for an open LTD claim and are receiving LTD benefit payments)

Health Savings Account (HSA)

Payroll deduction contributions end with last paycheck

YES – HSA account is yours for your lifetime

Health Care Flex Cash Spending Account

Date employment ends

YES (COBRA eligible)

Dependent Care Flex Cash Spending Account

Date employment ends

NO

Parking Flex Cash Spending Account

Date employment ends

NO

GuidanceResources Services

90 calendar days from the date your employment ends*

NO

ARAG Legal Services

Last day of the month in which your employment ends*

NO

Wellness Center Membership

Date employment ends

NO

RTD EcoPass

Date employment ends

NO

*If your last day of work is the last day of the month, your benefits will end on that day.
**You are only eligible to submit claims for costs incurred before your coverage ends (last day of the month in which your separation from the City and County of Denver occurs). For flexible spending accounts, claims can be submitted to 24HourFlex for reimbursement from the March 31 of the following year.

Below is information on benefits continuation under COBRA. Following your separation from the City and County of Denver, the Office of Human Resources, Benefits Office will send information on COBRA to the address on record.

COBRA Coverage Details

 

The Consolidated Omnibus Budget Reconciliation Act (COBRA) is a federal law that allows separated employees to continue certain insurance benefits at their own cost. If you are currently participating in the City and County of Denver medical, dental, vision, and/or health care flexible spending account (FSA) plans, you will be eligible to enroll to continue coverage for yourself and any covered dependents through COBRA for up to 18 months (sometimes longer in certain instances) following your separation date.

The following benefits are eligible to be continued through COBRA, but only if you were enrolled in that benefit on your last day of work: medical, dental, vision, and health care FSA.

COBRA Premiums

You will be responsible for the entire cost of your elected benefit coverage plus an additional two percent administration fee. See chart below for 2017 COBRA monthly premiums*:

 

Benefit Provider

Employee Only

Employee + Spouse

Employee + Child(ren)

Family

Medical

Denver Health Medical Plan  HDHP

$472.92

$1,040.43

$945.85

$1,513.36

 

Denver Health Medical Plan DHMO

$599.99

$1,320.00

$1,200.00

$1,920.00

 

Kaiser Permanente HDHP

$405.86

$892.89

$811.72

$1,298.75

 

Kaiser Permanente DHMO

$503.19

$1,107.01

$1,006.36

$1,920.00

 

United Healthcare HDHP

$636.24

$1,399.75

$1,272.50

$2,035.95

 

United Healthcare Navigate

$666.19

$1,465.64

$1,332.43

$2,132.19

 

Dental

Delta Dental EPO

$31.90

$70.81

$63.79

$113.55

 

Delta Dental PPO, Low Option

$30.28

$67.22

$60.56

$107.79

 

Delta Dental PPO, High Option

$40.37

$89.63

$80.74

$143.73

 

Vision Service Plan

$5.07

$10.32

$9.52

$17.39

*Note: The monthly COBRA premium costs shown in the chart above include the 2% administrative fee.

COBRA for Health Care Spending Account

You have until your last day of employment to incur costs to be reimbursed from your health care flexible spending account (FSA). If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care FSA through COBRA. Under this COBRA coverage, you will be able to incur expenses to access the money already in your account.

If you elect to continue your health care FSA through COBRA, you will contribute the same amount you did as an active employee plus an additional two percent administration fee (after-tax). You are only eligible to continue the health care FSA through COBRA through the end of the calendar year.

COBRA Disability Coverage

If you are medically disabled, you may be eligible to extend COBRA beyond 18 months for an additional 11 months. After 18 months, the increases to 150 percent of the premium cost.

Electing COBRA

 

The process for electing COBRA coverage is outlined below:

  • You will receive a letter listing your enrollment options for COBRA which will be mailed to your home address on record following your separation.
  • To continue your benefits coverage through COBRA, you must enroll by returning the COBRA election form by the later of:
    • 60 calendar days from the date of the COBRA notice; or
    • 60 calendar days from the date that your coverage ceases
  • Upon receipt of your first payment, your coverage will be reinstated effective the first day of the month following your last day of employment.

COBRA Premium Payments

If you elect COBRA coverage, you will receive a monthly bill for your COBRA premiums. Keep in mind that you are responsible for payment of your monthly premiums. Failure to pay your premiums will result in termination of your coverage.

COBRA Reinstatement

It is important to remember that the process to reinstate benefits takes time. Generally, the carriers can reinstate benefits within ten (10) business days after receiving your election and payment. Should you require benefit services before your benefits are reinstated, you may have to pay for those services out-of-pocket and then submit a claim for reimbursement.

COBRA Contacts

24 Hour Flex:

Web: 

www.24HourFlex.com

Phone: 

303-369-7886 or Toll Free 800-651-4855

Email: 

info@24HourFlex.com

 

Office of Human Resources, Benefits Office:

Web: 

www.denvergov.org/benefits

Phone: 

720-913-5697

Email: 

benefits@denvergov.org

Address: 

201 W. Colfax Avenue, Dept. 412
Denver, CO 80202

 

Below is information on health insurance options under the Affordable Care Act (ACA).

ACA Health Insurance Marketplace Coverage Option Details

 

In accordance with the Federal Affordable Care Act (ACA), you may choose to purchase health insurance through the Health Insurance Marketplace (HIM), due to your loss of health insurance coverage as related to your employment separation (including resignation, lay-off or involuntary employment separation). Loss of health insurance coverage related to employment separation is considered a “life event” qualifying for a special enrollment period outside of the Health Insurance Marketplace annual open enrollment period.

Purchasing Insurance from the Health Insurance Marketplace

 

If you would like to purchase insurance from the Health Insurance Marketplace as related to your employment separation from the City and County of Denver, you must enroll either:

  • 60 calendar days in advance of the date your benefits coverage will end (to avoid a lapse in coverage); or
  • 60 calendar days from the date that your benefits coverage ceases

ACA Health Insurance Marketplace Contacts

For coverage options within Colorado - Connect for Health Colorado:

855-752-6749

www.connectforhealthco.com

For coverage options outside of Colorado - US Dept. of Health and Human Services:

800-318-2596

www.healthcare.gov/coverage-outside-open-enrollment/special-enrollment-period/

Office of Human Resources, Benefits Office:

720-913-5697

benefits@denvergov.org

www.denvergov.org/benefits

Office of Human Resources, Benefits Office
201 W. Colfax Avenue, Dept. 412
Denver, CO 80202

 

Below is information on the HSA following employment separation:

Health Savings Account

 

Your HSA belongs to you for your lifetime. Payroll contributions for the HSA will discontinue upon employment separation. However, any unspent contributions that have been deposited into your HSA account will remain in your account at the time of your employment separation and you can continue to use those funds on medical, dental, and vision out of pocket expenses. If your new employer has a high deductible health plan (HDHP), you can transfer your Optum Bank account balance to your new HSA vendor or you can leave your money on deposit with Optum Bank.

Applying Separation Payout to HSA

 

Employees have the option to elect to have an eligible portion of final separation pay that may include payment of accrued Vacation Leave, Sick Leave, Paid Time Off and/or Compensatory Time hours to be sent to their Health Savings Account. Electing this option will defer some taxes on this lump-sum payment (Medicare and Social Security taxes still apply).

Should you choose to elect to have any eligible hours from Vacation Leave, Sick Leave, Paid Time Off (PTO) and/or Compensatory Time to be applied to your Health Savings Account, you must complete the Separation Payout to Health Savings Account form. The complete form must be sent to Payroll as soon as possible, prior to your last day of employment.

Health Savings Account
Contacts

Optum Bank
www.optumbank.com

Office of Human Resources, Benefits Office
Web:        www.denvergov.org/benefits
Phone:     720-913-5697
Email:       benefits@denvergov.org
Address:   201 W. Colfax Avenue, Dept. 412
                 Denver, CO 80202

 

Below is information on FSA plans (pre-tax dollars set aside for certain qualified expenses):

Health Care (Medical, Dental and Vision) FSA

 

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the health care FSA. If you have not incurred enough costs to be reimbursed by the amount you have contributed, you may elect to continue your health care FSA through COBRA. If you elect this coverage under COBRA, you will be able to incur expenses and access the money already in your account.

If you continue your health care FSA through COBRA, you will contribute the same amount you did as an active employee plus an additional two percent administration fee (after-tax). You are only eligible to continue the account through the end of the calendar year from the date of your separation from the City and County of Denver.

Claims can be submitted to 24 Hour Flex for reimbursement from the health care FSA until March 31st of the following year.

Dependent Care FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the dependent care FSA. Claims can be submitted to 24 Hour Flex for reimbursement from the dependent care FSA until March 31 of the following year.

Parking FSA

You are only eligible to submit claims for costs incurred before your coverage ends (last day of employment with the City and County of Denver) for the qualified parking FSA. Claims can be submitted to 24 Hour Flex for reimbursement from the qualified parking FSA until March 31 of the following year.

FSA Contacts

24 Hour Flex:

Phone:

303-369-7886  Toll Free 800-651-4855

Fax:

303-369-0003 or Toll Free 800-837-4817

Email:

info@24HourFlex.com

Web:

www.24HourFlex.com

Address:

24 Hour Flex
Attn:  Claims Processing
2851 S. Parker Rd., #230
Aurora, CO  80014

Office of Human Resources, Benefits Office:

Phone:

720-913-5697

Email:

benefits@denvergov.org

Web:

www.denvergov.org/benefits

Address:

Office of Human Resources, Benefits Office
201 W. Colfax Avenue, Dept. 412
Denver, CO 80202

 

DERP Eligibility

All City and County of Denver Career Service Unlimited and Limited Term employees are automatically enrolled in Denver Employees Retirement Plan (DERP) DERP is a defined benefit pension plan, which provides a lifetime monthly retirement benefit for all vested City and County of Denver employees. Employees contribute a percentage of their total gross salary to DERP on a pre-tax basis through payroll deductions. Additionally, the City and County of Denver also contributes a percentage of the employee’s total gross salary to DERP on the employee’s behalf.  Employees become vested after having attained five (5) years of credited service.

Unvested Contributions

If an employee separates employment before becoming vested in DERP (less than five years of credited service), the employee’s personal contributions, plus the interest, can be refunded in a lump sum*. These unvested contributions and interest may be rolled over to a qualified retirement account. When the separated employee accepts a refund from DERP, all credited service is forfeited and the employee will not be eligible for any future retirement benefits from DERP. However, if the employee returns to employment with the City and County of Denver, he/she may reinstate the credited service that was forfeited if the refunded amount, plus interest, is repaid to the trust fund within twenty-four (24) months of re-employment.
*Note: There is a mandatory 20 percent federal withholding if the contributions are taken in a lump sum. There may also be a penalty for early withdrawal.

For any unvested contributions made to DERP, you must complete the DERP Employee Contribution Refund form and return to DERP for processing. The form can be found on DERP’s website at: www.derp.org on the Forms page.

Vested Contributions

If an employee separates employment and is vested in DERP (five or more years of credited service,) the contributions are non-refundable. These contributions will remain in DERP and will be used to fund the employee’s future lifetime monthly retirement benefit.

Previous Furlough Days and the Impact to DERP Benefits

 

The DERP retirement benefit calculation formula uses the average of:

  • The highest 36 consecutive months of salary for those hired prior to July 1, 2011;
  • The highest 60 consecutive months of salary for those hired on or after July 1, 2011.

Therefore, employees who experienced an unpaid furlough day that falls within their highest 36 or 60 consecutive months of salary, will have a somewhat lesser retirement benefit than if the furloughs hadn’t taken place. The employee has the option to negate the impact of the furlough days by paying DERP the payroll contribution plus interest, for those furlough days that impact an employee’s retirement benefit. The payment for the furlough days must be received by DERP no later than the employee’s last day of work. If you are interested in paying for your previous furlough days, contact DERP directly.

Previous City and County of Denver Unpaid Furlough Days

2008

2009

2010

2011

2012

 

11/28/2008*

3/27/2009

4/2/2010

2/18/2011

2/17/2012

 

12/26/2008

5/22/2009

5/28/2010

4/1/2011

3/23/2012

 

 

10/23/2009

9/3/2010

7/1/2011

5/25/2012

 

 

11/27/2009

10/15/2010

9/2/2011

8/31/2012

 

 

 

11/26/2010

11/25/2011

11/23/2012

 

*All dates listed were mandatory furlough days except 11/28/2008 which was voluntary.

 

Retirement Notification and Actions

If you are eligible and would like to proceed with retirement from the City and County of Denver, to begin collecting your retirement benefits from DERP:

1. Schedule an appointment with DERP to discuss your retirement benefit options.

2. Provide your supervisor, the Office of Human Resources and DERP a copy of your “intent to retire” letter, which specifically states your last day of employment.

3. Log-in to your DERP MSS Portal account (www.myderp.org), complete the online Retirement Application and submit.

4. After DERP has received your letter of intent to retire and your online retirement application, the DERP Membership Services staff will contact you regarding the final documents needed to process your retirement.

DERP Contacts

Denver Employees Retirement Plan (DERP):

Web:

www.derp.org

Phone:

303-839-5419

Fax:

303-839-9525

Email:

mbrsvs@derp.org

Address:

Denver Employees Retirement Plan
777 Pearl Street
Denver, CO  80203-3717

 

Deferred Compensation

The City and County of Denver offers a voluntary deferred compensation plan 457(b) to city employees from TIAA. The deferred compensation plan is a savings vehicle available for city employees to assist in long term retirement needs. Participants can choose to elect either pre-tax or after-tax (Roth) contributions in an array of investment choices from TIAA.

While you will no longer be able to contribute to your City and County of Denver deferred compensation plan 457(b) administered by TIAA, your current balances will stay invested, with no interruptions. By keeping your money in the deferred compensation plan 457(b), you benefit from institutionally priced fees which are typically lower than retail investments. You also can access personalized advice from a TIAA financial consultant at no additional cost to you.

Applying Separation Payout to Deferred Compensation

Employees currently enrolled in the vacation and sick leave plan or the paid time off leave plan (PTO), have the option to elect to have an eligible portion of final separation pay that may include payment of accrued vacation leave, sick leave, PTO and/or compensatory time hours to be sent to their deferred compensation account. Electing this option will defer some taxes on this lump-sum payment (Medicare and Social Security taxes still apply).

Should you choose to elect to have any eligible hours from Vacation Leave, Sick Leave, PTO and/or Compensatory Time to be applied to your deferred compensation account, you must complete the Separation Payout to Deferred Compensation form. The complete form must be sent to Payroll as soon as possible, prior to your last day of employment.

Deferred Compensation Contacts

 

TIAA:

Phone:

1-855-259-4648

Web:

www.tiaa-cref.org/denver

 

Controller’s Office, Payroll Division:

Web:

www.denvergov.org/payroll

Phone:

720.913.5160

Email:

PayrollDivision@denvergov.org

Address:

201 W. Colfax Avenue, 4th Floor
Denver, CO 80202

 

There are two possible options for coverage continuation upon separation from the City and County of Denver. The following will give an overview of each option. If you should have any questions regarding either option, call Standard Insurance Co. at 800-378-4668 x6785.

Conversion

Conversion is available for basic life insurance and supplemental life insurance. Conversion takes your current life policy and converts it to an individual whole life policy. The whole life policy can build cash value over time and is used as an investment vehicle. The premiums are more expensive than your current rates. There is no evidence of insurability required for conversion. Contact Standard Insurance Co. for a life insurance conversion premium quote.

Portability

Portability is available for basic life insurance, supplemental life insurance, and accidental death and dismemberment (AD&D) insurance. Upon your separation from the City and County of Denver, you have the option to buy portable group insurance coverage, subject to the conditions listed below. Both the employer-paid and employee-paid portion of your life insurance is portable. Portability changes your group term policy to an individual term life policy. It functions similarly to your current coverage under the group term life policy. It will pay a benefit if you die, but will not build cash value over time. The premiums are less expensive than conversion premiums. There is no evidence of insurability required for portability. Contact Standard Insurance Co. for a life insurance portability life premium quote. Limits to the amount of coverage apply.

Electing Life Insurance Conversion or Portability

You have 30 calendar days from your last day of work to elect conversion or apply for portability of your life insurance. Contact the Office of Human Resources, Benefits Office to request the conversion or portability application form. There are two forms on the application that need to be completed – one that the separating employee will complete and one that the Office of Human Resources, Benefits Office will complete. Once you have completed the separated employee’s portion of the application, submit it to the Office of Human Resources, Benefits Office for processing of the employer’s portion of the form and submission to Standard Insurance Co.

Life Insurance Portability Requirements

To be eligible, you must meet the following requirements on the date your employment ends:

  1. You must have been continuously insured under the City and County of Denver’s group life insurance plan for at least 12 consecutive months prior to the date that your employment ends.
  2. You must be able to perform with reasonable continuity the material duties of at least one gainful occupation for which you are reasonably fitted by education, training and experience on the date your employment ends.
  3. You must be under age 65 on the date your employment ends.
  4. If you do not purchase life insurance for yourself, you may not purchase any other coverage (e.g. for dependents).

Life Insurance Portability and Conversion Contacts

Office of Human Resources, Benefits Office:

Phone:

720-913-5697

Email:

benefits@denvergov.org

Web:

www.denvergov.org/benefits

Address:

Office of Human Resources, Benefits Office
201 W. Colfax Avenue, Dept. 412
Denver, CO 80202

Standard Insurance Co. (for general information and premium quotes)

Phone:

800-378-4668 x 6785

Web:

www.denvergov.org/benefits

 

RTD EcoPass

RTD EcoPass

If you are enrolled in the City and County of Denver RTD EcoPass program, your EcoPass smart card will be deactivated upon your separation from the City and County of Denver.

RTD ValuPass (DEN employees only)

Because the RTD ValuPass is purchased in advance, Denver International Airport (DEN) employees that are enrolled in the RTD ValuPass program and separate employment from the City and County of Denver prior to the end of their 12-month RTD ValuPass enrollment period, are responsible for paying the entire cost (employee contribution plus the City and County of Denver DEN subsidy) of the ValuPass for the remainder of the 12-month contract.

DEN RTD ValuPass Costs

 

Local

Local Discount*

Regional

Regional Discount*

2017 annual unsubsidized cost

$1,089

$539

$1,881

$935

2017 monthly employee costs after DEN subsidy

$27

$14

$46

$23

*discount for seniors and disabled

The following will be owed by the employee to the City and County of Denver should the employee separate from service prior to the end of the 12-month enrollment period for the ValuPass:

Months Remaining on RTD ValuPass Contract

 

Local

Local Discount

Regional

Regional Discount

11

$998.25

$494.12

$1,724.25

$857.12

10

$907.50

$449.20

$1,567.50

$779.20

9

$816.75

$404.28

$1,410.75

$701.28

8

$726.00

$359.36

$1,254.00

$623.36

7

$635.25

$314.44

$1,097.25

$545.44

6

$544.50

$269.52

$940.50

$467.52

5

$453.75

$224.60

$783.75

$389.60

4

$363.00

$179.68

$627.00

$311.68

3

$272.25

$134.76

$470.25

$233.76

2

$181.50

$89.84

$313.50

$155.84

1

$90.75

$44.92

$156.75

$77.92

Upon enrolling in the DEN RTD ValuPass program, the employee authorizes that the above amounts may be deducted from any compensation due to them; this includes the employee’s final check.

RTD Pass Contacts

Office of Human Resources, Benefits Office:

Phone:

720-913-5697

Email:

benefits@denvergov.org

Web:

www.denvergov.org/benefits

Address:

Office of Human Resources, Benefits Office
201 W. Colfax Avenue, Dept. 412
Denver, CO 80202

 

Parking Cancellation for facilities managed by PW Parking Ops

To cancel your employee monthly parking contract for a City and County of Denver Public Works Parking Ops managed parking facility, complete the Parking Cancellation Form and return it to Public Works, Parking Operations, as soon as possible prior to your last day of parking at the facility. Public Works, Parking Operations will then process the form and submit it to Payroll to stop the payroll deductions. There are no pro-rated payments or refunds, so if you cancel your parking any time after the 1st of any month, you must pay for the entire month of parking.  All issued parking access device(s) must be returned to Public Works, Parking Operations on your last scheduled parking day. Unreturned access devices are subject to additional parking fees.

DHS Parking Cancellation

To cancel your employee monthly parking contract with Denver Human Services (DHS) at the Castro Building, please notify DHS Security as soon as possible prior to your last scheduled day of parking at the facility. DHS Security will then notify Payroll to stop the payroll deductions. There are no pro-rated payments or refunds, so if you cancel your parking any time after the 1st of any month, you must pay for the entire month of parking. All issued parking access device(s) and/or parking “hang-tags” must be returned to DHS Security prior your last scheduled parking day to avoid additional parking fees.

Parking Contacts

For Facilities Managed by Public Works Parking Operations:

Email:

ParkingOperations@denvergov.org

Web:

https://www.denvergov.org/content/denvergov/en/employee-parking-and-transportation/employee-parking.html

 

DHS Security at the Castro Building (1st floor):

Email:

DHS_Security_Staff@denvergov.org

Phone:

720.944.1575

 

GuidanceResources®

Services

The GuidanceResources® employee assistance program offers City and County of Denver employees and their families free confidential support in the following areas:

  • Confidential consultation on personal issues
  • Legal information and resources
  • Information, referrals and resources for work-life needs
  • Financial information, resources and tools
  • Online information, resources and tools

GuidanceResources® services are available 24/7 online and by telephone, and counselors can arrange for in-person services to be provided as needed.

Service Continuation Eligibility

GuidanceResources® services are available to employees and their families 90-days following the employee’s last day of employment with the City and County of Denver.

Contacts

GuidanceResources® Employee Assistance Program

Phone:

877-327-3854

Web:

www.guidanceresources.com
(enter Denver web ID: DENVEREAP)

 

ARAG Legal Services

Services

UltimateAdvisor® Legal insurance from ARAG offers you affordable reliable counsel when something in life turns into a legal issue, like a dispute with a contractor, a traffic ticket or the need for estate planning, including preparation of a trust. 

Service Continuation Eligibility

For employees enrolled in ARAG UltimateAdvisor® legal services plan, these are available to departing employees through the last day of the month in which they are employed with CCD.

Contacts

ARAG Legal Center

Phone:

800-247-4184

Web:

www.ARAGLegalCenter.com
(enter Denver web ID: 18168ccd)

 

Unused Accrued Vacation Leave Hours

Employees who separate employment with the City and County of Denver shall receive payment for all accrued paid time off and compensatory time for which they are eligible according to the provisions of Career Service Rule 9 and Career Service Rule 10. For employees who accrue sick and vacation leave (must have been employed prior to January 1, 2010), upon separation from the City and County of Denver, you will be paid for the unused portion of accumulated vacation leave.

Unused Accrued Sick Leave Hours

 

The following table applies to the pay-out of sick leave upon separation for any reason other than death or retirement (the sick payout is equal to your current sick leave balance MINUS the value listed below):

Years of Service

Subtract from balance

<5

No pay out

5

(5 X 40 hours) or 200 hours

6

(6 X 40 hours) or 240 hours

7

(7 X 40 hours) or 280 hours

8

(8 X 40 hours) or 320 hours

9

(9 X 40 hours) or 360 hours

>10

(10 X 40 hours) or 400 hours

For employment separation due to retirement or death, an employee shall be paid at his/her regular rate of pay for one-half of all accumulated sick leave credits existing on the effective date of separation or death, or in accordance with the method described above, whichever is higher, but not to exceed 560 working hours.

Sick and Vacation Leave Accrual Calculations for Last Month Worked

Employees eligible to earn sick and vacation leave, who separate employment before the last day of a month, shall earn sick and vacation in that particular month according to the following proration schedule:

Hours worked (including paid leave) in the last month

Vacation hours earned

Years of Service

Sick hours earned

 

0 < 5

5 < 10

10 < 15

>15

N/A

0-39

0

0

0

0

0

40-79

2

2.5

3

3.5

2

80-119

4

5

6

7

4

120-139

6

7.5

9

10.5

6

≥140

8

10

12

14

8

For more information about leave payouts, see Career Service Rule 10.

Payroll Contacts

 

Controller’s Office, Payroll Division:

Web:

www.denvergov.org/payroll

Phone:

720.913.5160

Email:

PayrollDivision@denvergov.org

Address:

201 W. Colfax Avenue, 4th Floor
Denver, CO 80202

 

Paid Time Off – Accrued Hours Pay-Out

Unused Accrued PTO Hours

Employees who separate employment with the City and County of Denver shall receive payment for all accrued paid time off (PTO) and compensatory time for which they are eligible according to the provisions of Career Service Rule 9 and Career Service Rule 10. For employees who accrue PTO (employed on or after January 1, 2010, or elected to enroll in the PTO plan January 2010), upon separation from the City and County of Denver, will be paid for the accrued unused portion of accumulated PTO and the special bank PTO hours (if applicable).

PTO Leave Accrual Calculation for Last Month Worked

Employees enrolled in the PTO benefit plan who separate employment before the last day of a month shall earn PTO in that particular month according to the following pro-ration schedule:

Hours worked (including paid leave) in the last month

PTO hours earned

Years of Service

 

0 < 5

5 < 10

10 < 15

>15

0-39

0

0

0

0

40-79

2.5

3

4.5

4.75

80-119

5

6

9

9.5

120-139

7.5

9

13.5

14.25

≥140

10

12

18

19

For more information about leave payouts, see Career Service Rule 10

Payroll Contacts

 

Controller’s Office, Payroll Division:

Web:

www.denvergov.org/payroll

Phone:

720.913.5160

Email:

PayrollDivision@denvergov.org

Address:

201 W. Colfax Avenue, 4th Floor
Denver, CO 80202

 

Personal Holiday Hours

Full-time status employees are allotted eight personal holiday hours to be used on a date agreed upon by the employee and the city to be used within the calendar year. Unused personal holiday hours are not paid out after the employee separates employment from the City and County of Denver.

For more information about holidays, see Career Service Rule 10.

Administrative Leave Hours

Unused Administrative Leave hours (including exemplary performance administrative leave) are not paid out after an employee separates employment from the City and County of Denver. 

For more information about leave payouts, see Career Service Rule 10.

Payroll Contacts

 

Controller’s Office, Payroll Division:

Web:

www.denvergov.org/payroll

Phone:

720.913.5160

Email:

PayrollDivision@denvergov.org

Address:

201 W. Colfax Avenue, 4th Floor
Denver, CO 80202

 

Distribution of Final Paycheck

Your final paycheck for hours worked will be paid in accordance with the payroll schedule (see below). If you receive your paycheck via direct deposit, this check will be direct deposited. If you receive your paycheck hard-copy via U.S. mail, it will be sent to the address we have on record for you.

Your final separation pay-out check is a separate check that will include any accrued sick leave, vacation leave, paid time off and compensatory time eligible for pay-out and owed. The separation pay-out check will be mailed to your address on record within 60 days of your separation date. It is imperative that your current mailing address is updated in the Workday system before you depart from the CCD to prevent any delay in your receipt of your final separation pay-out check. You can update your contact information, W-4 elections, beneficiary information, etc. directly in Workday.

2017 Payroll Schedule

Pay Period

Pay Period Begin Date

Pay Period End Date

Paycheck Date

1

12/25/2016

1/7/2017

1/13/2017

2

1/8/2017

1/21/2017

1/27/2017

3

1/22/2017

2/4/2017

2/10/2017

4

2/5/2017

2/18/2017

2/24/2017

5

2/19/2017

3/4/2017

3/10/2017

6

3/5/2017

3/18/2017

3/24/2017

7

3/19/2017

4/1/2017

4/7/2017

8

4/2/2017

4/15/2017

4/21/2017

9

4/16/2017

4/29/2017

5/5/2017

10

4/30/2017

5/13/2017

5/19/2017

11

5/14/2017

5/27/2017

6/2/2017

12

5/28/2017

6/10/2017

6/16/2017

13

6/11/2017

6/24/2017

6/30/2017

14

6/25/2017

7/8/2017

7/14/2017

15

7/9/2017

7/22/2017

7/28/2017

16

7/23/2017

8/5/2017

8/11/2017

17

8/6/2017

8/19/2017

8/25/2017

18

8/20/2017

9/2/2017

9/8/2017

19

9/3/2017

9/16/2017

9/22/2017

20

9/17/2017

9/30/2017

10/6/2017

21

10/1/2017

10/14/2017

10/20/2017

22

10/15/2017

10/28/2017

11/3/2017

23

10/29/2017

11/11/2017

11/17/2017

24

11/12/2017

11/25/2017

12/1/2017

25

11/26/2017

12/9/2017

12/15/2017

26

12/10/2017

12/23/2017

12/29/2017

 

Payroll Contacts

Controller’s Office, Payroll Division:

Phone:

720 -913-5186

Email:

Web:

PayrollDivision@denvergov.org

www.denvergov.org/payroll

 

Your W-2 form for this year will be mailed to your address on record at the beginning of the following year. If you previously elected to receive your W-2 online, but have separated from employment with the City and County of Denver, your W-2 form will be mailed to your address on record at the beginning of the following year. If your mailing address changes, contact the Office of Human Resources with your updated information by December 31 of the same year for which you anticipate to receive your W-2 form for wages paid to you by the City and County of Denver.

 

W-2 Contacts

Controller’s Office, Payroll Division:

Web:

www.denvergov.org/payroll

Phone:

720.913.5160

Email:

PayrollDivision@denvergov.org

Address:

201 W. Colfax Avenue, 4th Floor
Denver, CO 80202

 

If you have the City and County of Denver listed as your employer on social media sites and/or business-related organizations to which you have professional memberships, please ensure you update your contact information with those organizations (mailing address, phone number, email, your new employer’s name, etc.).

If you need a verification of past employment from the City and County of Denver, you may give the following information to the entity requesting the verification.  The City and County of Denver representative verifying employment information, requires the requestor to provide the former employee’s Social Security number and the name of the organization for which they are requesting the information. Verbal verifications include only job title(s) and dates of employment. Requests for salary verification require a signed authorization from the former employee.

 

Employment Verification Contacts

City and County of Denver Employment Verifications:

Phone:

720-913-5612

Fax:

720-913-5249

Email:

PayrollDivision@denvergov.org

 

Unemployment insurance is a temporary income benefit paid by the State of Colorado Department of Labor and Employment (CDLE) to help workers who are unemployed through no fault of their own. In Colorado, no deductions are made from workers’ wages to finance unemployment insurance; it is paid entirely by the employers who are covered by the Colorado Employment Security Act (CESA).

Unemployment Benefits Eligibility

Unemployment temporary income benefits are paid for approved claims by the CDLE to help workers who are unemployed through no fault of their own. You must be separated from employment and there is a two (2) week waiting period before unemployment benefits can be paid, if eligible.

How to Apply for Unemployment Benefits

You may file an unemployment claim with the CDLE in-person, over the phone or online. It can take four to five weeks to complete the processing of your claim for unemployment insurance benefits.

Unemployment Benefits Contacts

Colorado Department of Labor and Employment:

Phone:

303-318-9000 (within Denver-metro area) –or–
800-388-5515 (outside Denver-metro area)

Web:

www.colorado.gov/CDLE

 

Questions related to any on-going requirements that may exist after your separation from the City and County of Denver under the agency’s confidentiality agreement or the Denver Code of Ethics, contact the Office of Human Resources and/or the Denver Board of Ethics.

Code of Ethics Contacts

Denver Board of Ethics:

Web:

www.denvergov.org/ethics

Email:

michael.henry@denvergov.org

Phone:

720-865-8412

Address:

Webb Municipal Building
201 W. Colfax Avenue, Dept. 703
Denver, CO  80202

Office of Human Resources:

Web:

www.denvergov.org/humanresources

Address:

Office of Human Resources
201 W. Colfax Avenue, Dept. 412
Denver, CO  80202