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Family Medical Leave Act - Information for Employees


The Family Medical Leave Act (FMLA) is a federal law that entitles eligible employees to take unpaid, job-protected leave for specified family and medical reasons with continuation of group health insurance coverage under the same terms and conditions as if the employee had not taken leave.

Qualifing reasons for FMLA, contact the Office of Human Resources (OHR) Leave Team or your independent department/agency HR team for:

  • Your own serious health condition.
  • A family member's serious health condition.
  • Bonding for the birth of a child, adoption or placement of a foster child.
  • Care for a military family member due to injury or deployment.

FMLA provides job protection. Even if you have sick, vacation, or PTO the city has a legal obligation to provide FMLA information and/or designate FMLA in some cases.

Questions and Answers

  1. Send an email to the Office of Human Resources (OHR) Leave Team at cityFMLAandADA@denvergov.org.
  2. The OHR Leave Team will contact you to determine eligibility and obtain detailed information about your reason for leave.
  3. The OHR Leave Team will provide you with paperwork to be completed by an approved health care provider (bonding and military leave do not require provider completed paperwork).
  4. You will have 21 calendar days to complete the paperwork. The sooner the paperwork is submitted, the sooner a review/determination can be made.

Yes, all information you send to the OHR Leave Team is confidential and will not be shared.

Short term disability may be used for your own eligible illness or off-the-job injury. The OHR Leave Team will review the short term disability process with you when your FMLA is initiated.

An employee is eligible for FMLA when they have worked for the City and County of Denver for a total of 12 months and have worked 1,250 hours in the 12 months prior to the leave request.

FMLA allows 12 weeks of unpaid leave in a 12 month period. FMLA leave can be taken intermittently or as a continuous block of time.

You may use your accrued leave time (PTO, sick, vacation, comp time, personal holiday, etc.) or leave without pay.

If you have an approved FMLA leave of absence, you may complete a donated leave request form to possibly receive donated leave. The Payroll Division can apply donated leave retroactively up to 15 calendar days from the date the donation is received.

Intermittent FMLA are absences that occur at irregular intervals, are periodic, occasional and/or infrequent such as office visits and flare-ups.

All intermittent FMLA absences must be reported to the OHR Leave Team within three calendar days.

Continuous FMLA is an absence occurring without an interruption, it is ongoing. If you are expecting a continuous FMLA, contact the Payroll Division to set up a leave calendar in Kronos. Before you can return to work from a continuous FMLA leave of absence for your own serious health condition, you must submit a return to work release form completed by your health care provider to the OHR Leave Team.

If you have a commercial driver's license (CDL), you may be required to complete a Department of Transportation (DOT) physical prior to being able to return to work.

When foreseeable, you must provide at least 30 days notice of your leave dates. For medical emergencies, extenuating circumstances, etc., notice must be given as soon as possible.

Your medical information is private and should not be shared.

All exempt and non-exempt employees must report FMLA absences related to your own or a family member's serious health condition to the OHR Leave Team even when making up the missed time, using PTO, vacation, sick, and/or any other paid leave.

All employees must report FMLA absences to their supervisor according to their department/agency's attendance procedures.

You should contact the OHR Leave Team at least 30 days prior to the estimated delivery date. All absences due to pregnancy require reporting FMLA, including but not limited to absences due to morning sickness, prenatal care, complications, etc.

The OHR Leave Team will guide you through next steps and possibilities.

 

Workday and FMLA

Ensure your personal contact information and your supervisor is up to date in Workday before you begin the leave process. The Office of Human Resources (OHR) Leave Team will use this information to process your request. Learn more about Workday.

DERP and FMLA

Absences lasting longer than two weeks may affect your Denver Employee Retirement Plan (DERP) contribution. Contact DERP directly with any questions.

Download the FMLA - Information for Employees Brochure

Questions about FMLA?

OHR Leave Team:
cityFMLAandADA@denvergov.org
Fax: 720-913-5639

Benefits: 720-913-5697or
benefits@denvergov.org

DERP: 303-839-5419 or mbrsvs@derp.org
web: www.derp.org

Payroll: 720-913-5186 or payrolldivision@denvergov.org
web: www.denvergov.org/payroll

The Standard Insurance Company
800-368-2859

Workday:
https://www.myworkday.com/denver

Independent Department/Agencies - Questions about FMLA?

The following independent City and County of Denver Human Resource groups process FMLA for their employees:

Fire (Sworn), Fire Civilian and 911:
720-913-3453

Police (Sworn), Police Civilian and Safety Administration:
720-913-6207

Sheriff Department:
720-913-6741

County Courts:
720-865-7803

Denver Public Library:
720-865-2072

Denver District Attorney's Office:
lcw@denverda.org