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  Novel Coronavirus (COVID-19) City Preparedness Update

The Office of Special Events is now accepting applications for 2020 events that can comply with state and local Public Health Orders and Guidelines.

FIRST STEP: Review the Office of Special Events' Tips for Outdoor Events and Assemblies document which answers many common questions on holding events during the COVID pandemic.

After reviewing this and other applicable tips documents (below), proceed with completing the online application or contact denverevents@denvergov.org for more information.

    OSE COVID-19 Prevention Tips Documents:

Outdoor Events and Assemblies

Runs and Races (developed by OSE partners at RunColfax.org)

Parades and Processions

Drive-In Events

Film and Photo Shoots

Photo collage of special events such as races and dancing

 

Find information and documents that may be required for your event or film production here.

Specific details, contact information and links to related applications are found under each department listing.

 

Insurance Requirements and Community Notification

Event notifications are required and a critical step in managing a successful event. They are even more important during the COVID-19 pandemic. Thoughtful and thorough notifications can help reassure impacted communities that you are taking the necessary steps to create a safe and compliant event and can help educate potential attendees of their personal responsibilities to help safeguard other attendees, vendors and staff. Follow the steps below in preparing and distributing your notifications and contact Jill Lis at jill.lis@denvergov.org with any questions.

1. Create a notification flyer that includes:

  • “IMPORTANT INFORMATION! Upcoming Event in Your Neighborhood” text featured prominently at the top of the document

  • An event-specific variation of the following:

    The XYZ Event prioritizes public health and safety and will follow state and local guidelines to ensure that the event is safe for staff, attendees and the surrounding community. We ask everyone staffing or attending the event to:

  • Stay home if you feel ill

  • Wear a mask or face covering  - it is required!

  • Follow entrance and exit paths and physical distancing signage/markings

  • Wash hands and/or use hand sanitizer often, at the stations provided

Event details (i.e., dates, times and location, set-up dates and times, road closures, parking restrictions/accommodations, site and/or route map, organizer contact email and phone number.

VIEW A SAMPLE NOTIFICATION (pdf).

Use the Word version of the SAMPLE NOTIFICATION to create your own.

2. Upload the pdf of the final notification flyer to Step 5 of your special event application. Add notes about your notification plan and include distribution details. OSE staff will review and approve or provide feedback/suggested changes to incorporate before distributing.

3. Distribute the approved notification flyer 45 days (or asap) before the event and then again, one week before the event.

4. Hand-deliver notification flyers to impacted residences, businesses and community centers (e.g., churches, schools, etc.) while wearing a mask and maintaining appropriate physical distancing by placing the flyers in mail boxes and near doors/front entrances when possible.

5. Distribute the notification flyer by email to the following. Include a request that recipients share the information with their communities by posting it in common areas and also via newsletters, websites, social media, Next Door and word-of-mouth. Copy Jill Lis at jill.lis@denvergov.org on all notification emails.

 

  • City Council offices that represent the impacted district(s). Find the City Council district map and contact information: www.denvergov.org/citycouncil.

  • Registered Neighborhood Organizations (RNO’s) AND Business Improvement Districts (BIDs) – lists and contact information can be found at www.denvergov.org/RNO. Some RNOs and BIDs are continuing to meet virtually at this time. As time and opportunities permit, offer to participate in these meetings to share event details, answer questions and address concerns.

Thank you for your careful attention to the event notification process.

Forms, Contact information & Applications

Denver Fire Department Website

Joseph Florez
Phone: 720-913-3464
Email: joe.florez@denvergov.org

Steven Holtz
Phone: 720-913-3448
Email:steven.holtz@denvergov.org

Denver Police Department Website

Special Events Unit
Parades, Runs, Races, Walks, Rides
Phone: 720-337-1030
Email: dpdspecialevents-dpd@denvergov.org

Office of Secondary Employment
Analisa Ortiz
Phone: 720-337-0775
Email: analisa.ortiz@denvergov.org

Developmental Services Website

Electrical and Generators
Carol Pafford
Phone: 720-865-2827
Email: carol.pafford@denvergov.org

Stages and Building Department
Street Schellhase or Keith Ostrander
Phone: 720-865-2930 or 720-913-1651
Email: street.schellhase@denvergov.org, or Keith.ostrander@denvergov.org

Zoning
Phone: 720-865-3000
Email: zoningreview@denvergov.org

Excise and License Website

State of Colorado Links:

Special Events Liquor Permit information can be found here

Colorado's Special Event Permit Information can be found here 

Special Event Liquor Licenses
Phone: Dial 311 (or 720-913-1311 if outside Denver)
Email: 311@denvergov.org

 

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