|Only employees who have submitted a completed City Business Vehicle Request and Status Change Form (CBVR) will be eligible for mileage and/or parking reimbursement. The CBVR Form is required by all employees who drive for city business.|
Find the Fiscal Accountability Rules regarding city business vehicle use in Chapter 10 - Employee Associated, on the Fiscal Accountability Rules webpage.
*Carry liability and property damage insurance with the minimum coverage limits allowed in Fiscal Accountability Rule 10.5 - City Business Vehicle Use., but in no event lower than the minimum specified by the Colorado Auto Reparations Act.
To obtain mileage reimbursement:
To reimburse employees, supervisors:
With the approval from the executive director/agency head, supervisors may allow exempt employees to record mileage to their own timecards. Exempt employees still must submit the required supporting documentation to their supervisors.
Starting February 15, 2015, employees may be reimbursed for parking on their paychecks rather than petty cash or Accounts Payable reimbursement.
With the approval from the executive director/agency head, supervisors may allow exempt employees to record parking reimbursement to their own timecards following the same instructions above. Exempt employees must submit the required supporting documentation to their supervisor.
No, reimbursements are not considered taxable income.
No, you will continue to be reimbursed for travel related mileage and/or parking expenses through the travel reconciliation process. For more information about Travel, visit Chapter 10.8 - Travel on the Fiscal Accountability webpage.
Talk with your supervisors and refer to Executive Order 74 for instructions and the required form.
No, PCards may not be used to pay for parking expenses. Refer to the PCard Allowed Services document to review all allowances.
Beginning January 1, 2015, the standard mileage rate for the use of a car (also vans, pickups or panel trucks) will be 57.5 cents per mile for business miles driven. For additional information, visit the December 10, 2014 IRS Announcement.