How do I find out what goods or services are being bid by the City?
Formal Bids (those with an approximate value of $50,000 or over) are usually advertised in the Legal Section of the Daily Journal or the Denver Newspaper Agency. This DENVERGOV PURCHASING site also includes in "Bidding Opportunities" formal bids that can be downloaded. Additionally, vendors may visit the Purchasing Division during normal working hours and request hardcopies of any current formal bids.
Can anyone attend a bid opening?
Public bid openings are held for those Proposals with an estimated dollar value of $50,000.00 or more. These are "Formal" bids, and the date and time of the bid opening is indicated on the face (title page) of the bid document. Public bid openings are generally not held for "Informal" bids which have an estimated dollar value of less than $50,000.
Where are bid openings held?
At the Purchasing Division office, 201 West Colfax Ave, Dept 304, Denver, CO 80202. The Purchasing Division office is located on the 11th floor of 201 West Colfax Avenue. If the bid opening location is NOT the Purchasing Division Office, the bid opening location will be prominently displayed in the bid documents.
Are bid opening dates and times firm? Or is there some leeway to get a bid in?
Bid opening dates and times are firm. There is no "leeway," provided. Bids must be present and time-stamped at the Purchasing Division on or PRIOR TO the bid opening date and time indicated on and in the bid documents.
What does the Purchasing Division purchase?
The Purchasing Division procures goods and services for agencies of the City and County of Denver. The Purchasing Division does NOT procure construction or professional design/construction services. The Purchasing Division does NOT procure -- as a general rule -- "professional" or "personal" services required by agencies of the City and County of Denver.
Does the City and County of Denver have a law or policy that gives local or State of Colorado vendors preference "points" over out-of-state vendors in bid situations?
No. The City has neither a law or policy that provides bid preference points to local or State of Colorado vendors.
Are Buyers assigned to the procurement of specific commodities?
Yes, Buyers are assigned procurements within certain commodity groups. If you navigate to our Purchasing Homepage and click on "Contact Us" you can view the commodity groups the Buyers are assigned to.
Can agencies of the City buy goods or services on their own, without going through the Purchasing Division?
Yes, agencies of the City are authorized to conduct "low dollar" procurements without going through the Purchasing Division. Generally, these "low dollar" procurements are restricted to a unit cost of under $2,000 for items which are NOT available on City contracts.
Do all agencies of the City go through the Purchasing Division to buy goods and services?
Most agencies of the City are required by law to go through the Purchasing Division for the procurement of goods and services. Some agencies are not required by law to do this: Notably, Denver City Council and the Denver Public Library.
What are pre-bid meetings for?
Pre-bid meetings are a valuable opportunity for potential bidders to review with City personnel the terms, conditions, requirements and specifications of a bidder's proposal PRIOR TO the bid opening. Site inspections of the work location may also be held during pre-bid meetings.
Do I have to attend pre-bid meetings to be eligible to bid?
If the pre-bid meeting is MANDATORY, yes, you must attend the MANDATORY pre-bid meeting in order to be eligible to bid. Date and times for pre-bid meetings are shown on the cover page of bid documents as well as whether or not the pre-bid meeting is MANDATORY.
How quickly does the City pay vendors?
Agencies of the City are required to pay valid and undisputed vendor invoices within the time period specified by Ordinance (Section 20-107 of the Denver Revised Municipal Code). Generally, for goods or non-construction services, the City's payment terms are Net 30.
Should invoices (billings)for goods or services delivered to or provided to the City be sent to the Purchasing Division for payment?
No. Your invoice (billing) must be sent to the "Bill To" address indicated on the Purchase Order or indicated in the contract documents.
If you have any additional questions regarding payment, please contact the Accounts Payable Department at 720-913-8811
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